Job Description

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.

Job Title: Remote Executive Assistant (100% Work From Home)

Location: Remote from Latin America

Position Type: Full-time

Salary $1,700 – $2,000 USD/month (Dependent on experience)

Schedule: Monday – Friday, 8:00 AM – 5:00 PM US Central Time (CST) (Includes 1-hour unpaid lunch) Our Client is a premier professional janitorial and facility maintenance company based in Houston, Texas, serving major metropolitan areas throughout the state. They specialize in delivering meticulous, high-end cleaning and maintenance services to a prestigious portfolio of luxury retail brands, including Louis Vuitton, CHANEL, Van Cleef & Arpels, Valentino, and other world-renowned fashion houses. Strategically focused on growth, Our Client is currently expanding operations with the objective of establishing a dominant national presence in the luxury facility services sector.
The Role
Our Client is seeking a highly proactive and professional Executive Assistant to provide high-level, direct support to the business owner. This is a critical role that goes beyond basic administrative tasks; it is designed for a partner who can manage the owner’s schedule, communications, and daily operations with total discretion. The successful candidate will act as a force multiplier, handling vendor relations, client coordination, and strategic projects that drive the company’s scalability and efficiency.

Key Responsibilities

Communication & Relationship Management

• Manages the owner’s email, phone calls, and correspondence with a polished, professional tone.

• Serves as a point of contact for contractors and vendors, ensuring timely replies and clear communication.

• Represents the company with the high level of professionalism required when interacting with luxury retail clients.

Administrative & Operational Excellence

• Tracks project timelines and manages organized systems to ensure business operations run smoothly.

• Handles calendar management, ensuring the owner's time is allocated efficiently toward strategic priorities.

• Assists with sourcing cleaners and contractors to support operational growth.

• Prepares professional proposals and maintains essential business records.

Vendor & Financial Coordination

• Supports field teams by coordinating supply reorders, schedules, and service requests.

• Provides financial support through expense tracking, basic bookkeeping reconciliation, and payroll coordination.

• Ensures all invoices are processed accurately and tracked within company systems.

Qualifications, Skills and Key Competencies

Required Qualifications

• Experience: Proven experience as an Executive Assistant, Personal Assistant, or in a high-level Administrative Support role for a business owner or senior executive.

• Language: Bilingual proficiency in English and Spanish (Native or near-native English fluency is mandatory for interacting with US-based luxury clients).

• Technical Skills: Advanced proficiency in Google Workspace (Gmail, Calendar, Drive, Sheets) and Microsoft Office.

• Core Competencies: Highly proactive self-starter who anticipates needs and takes initiative without constant supervision.

• Reliability: Exceptionally responsive with fast reply times and a consistent "problem-solving" mindset.

• Setup: Reliable high-speed internet and a quiet, professional workspace suitable for handling confidential business matters.

Preferred Qualifications

• Experience supporting service-based industries or facilities/maintenance companies.

• Familiarity with the standards of service associated with high-end luxury brands.

• Experience with basic financial tasks and bookkeeping.

Benefits

• Paid Time Off: 15 days of PTO annually.

• Performance Incentives: Future eligibility for performance-based bonuses and commission structures as the company scales.

• National Exposure: Play a key role in the company's expansion from a Texas-based leader to a national entity.

• High-End Portfolio: Work within a business ecosystem that serves the world’s most prestigious luxury brands.

Application Disclaimer: Please Read Before Proceeding To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English Submissions in any other language or missing a recording will be automatically disqualified
Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication. We appreciate your interest and look forward to reviewing your application!