HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.
Location: Remote from Latin America
Position Type: Full-time
Salary $1,500 – $2,000 USD/month (Based on experience)
Schedule: Monday - Friday, US Business Hours.
Our Client is a dynamic firm operating in the construction and utilities sector, known for managing complex projects that require rigorous permitting and high-volume administrative coordination. They value organizational excellence and technical precision, especially regarding project timelines and compliance. Our Client provides a fast-paced, professional environment where administrative staff play a crucial role in ensuring project deliverables and communication flows remain on track.
The Role
Our Client is seeking a highly organized Executive Assistant with a specific background in Construction Administration or Permitting This role is designed for a professional who can manage a high-volume inbox and calendar while simultaneously supporting technical permitting workflows. The successful candidate will act as a central hub for communication, ensuring that proposals (including ASAs) are handled efficiently and that permit tracking systems are updated with extreme accuracy.
Key Responsibilities
Email & Calendar Management
Prioritizes and manages high-volume inbox communications, flagging deadlines and critical meeting requests.
Organizes email follow-ups and drafts responses to straightforward inquiries independently.
Maintains complex calendars using Microsoft Outlook, ensuring seamless scheduling and coordination across multiple stakeholders.
Permitting & Technical Support
Provides essential support for permitting processes (Construction, Utilities, Environmental, etc.).
Extracts technical information from online systems and accurately formats data into internal reports and documents.
Maintains and updates internal permit tracking systems to ensure real-time visibility of project statuses.
Assists with general data entry and professional report writing to support project managers.
Proposal & Workflow Coordination
Manages the proposal request workflow, handling approximately 10–20 requests per week, including Additional Service Agreements (ASAs).
Ensures all incoming requests are met with timely responses and internal coordination.
Utilizes Salesforce to track client interactions, project data, and administrative milestones.
Qualifications, Skills, and Key Competencies
Required Qualifications
Experience: Proven experience in Permit Processes (Construction, Utilities, Environmental) OR Construction Administration is a strict requirement
Software Mastery: Advanced proficiency in Salesforce and the Microsoft Office Suite (Outlook, Word, and Excel).
Communication: Exceptional English verbal and written skills, performing at a close-to-fluent level.
Administrative Skills: Strong experience in inbox prioritization, "tagging" emails with deadlines, and managing high-volume calendars.
Compliance: Must be willing to undergo a background check and provide two professional references.
Assessment: Candidates must pass a typing test to verify speed and accuracy.
Preferred: Familiarity with Adobe Viewer and previous experience managing Proposals/ASAs.
Benefits
Specialized Growth: Deepen your expertise in the high-demand US construction and utilities sector.
Professional Stability: Long-term, full-time contract with a competitive USD salary range.
Modern Workflow: Gain experience using top-tier platforms like Salesforce in a remote setting.
Impactful Role: Work at the heart of the project lifecycle, directly influencing the success of permitting and proposal workflows.
Application Disclaimer: Please Read Before Proceeding
To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English Submissions in any other language or missing a recording will be automatically disqualified
Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.
We appreciate your interest and look forward to reviewing your application!
HireLATAM connects U.S. businesses with top-tier remote talent from Latin America. We specialize in finding skilled professionals across various industries, including software development, customer service, digital marketing, and more. Our mission is to bridge the gap between high-quality Latin American talent and U.S. companies seeking cost-effective, dedicated, and culturally aligned team members.
Whether you're looking to scale your team or need specialized expertise, HireLATAM streamlines the hiring process, ensuring you find the right fit quickly and efficiently. We handle the recruitment, so you can focus on growing your business.
Explore how nearshoring with HireLATAM can enhance your team's productivity and give your business a competitive edge.
