HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.
Location: Remote from Latin America
Position Type: Full-time
Salary $2,000–$3,500 USD/month
Schedule: 7:30 AM - 5:30 PM Mon - Thurs; 8:00 AM - 12:00 PM Fridays
Our Client
Our Client is a leading construction firm committed to delivering high-quality, profitable, and safe projects across various sectors. They pride themselves on an entrepreneurial spirit and a "customer-first" philosophy, ensuring that every project meets or exceeds expectations. Based in the United States, they provide a first-class professional environment where professional behavior, development, and core values are the foundation of their success.
Our Client is seeking a high-energy, self-reliant Executive Administrative Assistant to provide advanced-level support to the CEO, President, and other C-level executives. This is a pivotal role that requires a true "Executive Partner" mindset. The successful candidate will act as a strategic liaison, managing complex data, high-stakes calendars, and confidential information with absolute discretion. This position is designed for an administrative professional who can anticipate needs, adapt processes on the fly, and represent the executive leadership team with polished professionalism.
Key Responsibilities
Executive Partnership & Liaison
Serves as the primary administrative partner for the CEO and President, building a deep understanding of their daily priorities and communication styles.
Acts as a liaison between the executive suite and internal/external stakeholders, maintaining a positive company image through sound judgment.
Handles highly sensitive and confidential information related to company operations and strategic decisions.
Manages multiple executive email accounts and follows up on all open topics and deliverables.
Complex Schedule & Travel Management
Controls multiple executive calendars, using expert judgment to prioritize meetings and resolve conflicts.
Leads the regular cadence of leadership meetings and quarterly business reviews, including agenda development.
Coordinates end-to-end travel logistics, including the formulation of detailed itineraries and anticipation of travel needs.
Manages and submits detailed expense reports using platforms such as Sage Paperless and E-Capture
Engagement & Board Coordination
Facilitates Board and Committee engagement by tracking minutes, managing policies, and preparing accurate Board materials.
Creates and maintains an annual calendar of meetings aligned with the organization’s fiscal year lifecycle.
Coordinates high-level events, including business dinners, board meetings, and team offsites.
Office & Staff Support
Acts as a point of contact for office management, communications, and emergency protocols.
Supports the onboarding and offboarding of employees in coordination with outsourced HR partners.
Prepares executives for meetings and presentations with necessary research, briefing materials, and support documents.
Required Qualifications
Experience: 5–10+ years of professional experience in an Executive Assistant or high-level administrative role.
Technical Proficiency: Expert knowledge of Microsoft Office (PowerPoint, Excel, Word), SharePoint, and collaboration tools like MS Teams
Project Management: Proven experience in planning and leading strategic initiatives and managing complex event coordination.
Communication: Exceptional written and verbal communication skills; ability to interface with external C-suite clients and board members.
Attributes: A proactive "anticipator" who thrives with minimal supervision and can manage multiple competing priorities with high attention to detail.
Education: BS/BA degree (or equivalent professional experience) is preferred.
Experience working across international borders or within matrixed organizational structures.
A passion for supporting internal communication initiatives.
Familiarity with Sage Paperless, E-Capture, or similar financial/expense management software.
Entrepreneurial Culture: A position that recognizes and rewards self-reliance and initiative.
Work/Life Balance: A structured schedule that includes a half-day on Fridays.
Professional Impact: Direct involvement in pivotal strategic initiatives and operational models.
Remote Flexibility: Opportunity to support high-level US executives from a remote environment.
Application Disclaimer: Please Read Before Proceeding
To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English Submissions in any other language or missing a recording will be automatically disqualified
Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.
We appreciate your interest and look forward to reviewing your application!
HireLATAM connects U.S. businesses with top-tier remote talent from Latin America. We specialize in finding skilled professionals across various industries, including software development, customer service, digital marketing, and more. Our mission is to bridge the gap between high-quality Latin American talent and U.S. companies seeking cost-effective, dedicated, and culturally aligned team members.
Whether you're looking to scale your team or need specialized expertise, HireLATAM streamlines the hiring process, ensuring you find the right fit quickly and efficiently. We handle the recruitment, so you can focus on growing your business.
Explore how nearshoring with HireLATAM can enhance your team's productivity and give your business a competitive edge.
