• 
  Source, obtain and compare supplier quotes.
• 
  Liaise directly with Australian-based suppliers.
• 
  Manage bookings (infrastructure and equipment hire, accommodation, vehicles).
• 
  Track supplier deliverables and confirmations.
• 
  Maintain supplier databases and pricing records.

• 
  Draft risk assessments and operational documents from templates.
• 
  Prepare permit and compliance documentation.

• 
  Track supplier costs against approved budgets.
• 
  Flag cost increases or discrepancies.

• 
  Use Microsoft Teams, Planner, Outlook and Word/Excel daily.
• 
  Maintain task tracking and timelines.
• 
  Ensure structured and organised project workflows.

• 
  Liaise with suppliers via phone and email.
• 
  Use an Australian VOIP number for calls.
• 
  Attend regular video meetings with the team.

Requirements

• 
  Have 4–6+ years of experience in operations, logistics, or project coordination roles.
• 
  Demonstrate strong written and spoken English communication skills.
• 
  Have experience dealing directly with suppliers and coordinating operational requirements.
• 
  Be confident working independently and making routine decisions with minimal supervision.
• 
  Possess strong organizational, systems, and multitasking skills across multiple projects.
• 
  Maintain a high level of attention to detail and accuracy in day-to-day operations.
• 
  Come from a background in logistics and freight coordination, hospitality operations, facilities coordination, project coordination, or similar operational environments, although event experience is not required.
• 
  Demonstrate strong judgement, problem-solving ability, and a proactive mindset beyond simple task execution.
• 
  Be comfortable identifying risks, flagging cost issues early, and working calmly under pressure and tight deadlines.
• 
  Be process-driven, detail-oriented, and accountable for outcomes and deliverables.
• 
  Be proficient with Microsoft 365 tools including Teams, Planner, and the Microsoft Office Suite.

Benefits

Why
You’ll Love Working Here

• 
  HMO, Dental, and Life Insurance for
  you and one free dependent from day one (with the option to enroll additional
  dependents)
  
• 
  Paid Leaves: Birthday, Vacation,
  Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your
  anniversary)
  
• 
  Employee Engagement Activities:
  Year-End Party, Family Day, Team Building, and more!