Job Description

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.

Job Title: Remote Business Operations Coordinator (100% Work From Home)

Location: Remote from Latin America

Position Type: Full-time

Salary $2,000 - $2,500 USD/month paid via bank transfer / ACH

Schedule: Monday – Friday, 9:00 AM – 5:00 PM Pacific Time (PST)

About Our Client

Our Client is the largest renewed scientific calculator distributor in the United States, a profitable 8-figure e-commerce company that has served the K-12 education market for over 20 years. Based in San Marcos, California, the business operates through primary channels including Amazon FBA and direct-to-school sales. As they actively expand their institutional sales and supplier acquisition operations, they operate on a lean, high-trust model that prioritizes efficiency and proactive growth.

The Role

Our Client is looking for a sharp, proactive Executive Assistant to serve as the Founder/CEO’s right hand. This is a high-level coordination role rather than a simple task-following position; the successful candidate will act as the primary communication layer between the CEO and the outside world. This role requires exceptional judgment and the ability to "own" outcomes—handling inbound inquiries, managing vendors, and ensuring no detail falls through the cracks. The ideal candidate can operate independently with minimal direction, representing the firm professionally in both written and verbal capacities.

Key Responsabilities

Business Operation & Communication (80%)

Relationship Management: Serves as the primary voice for the CEO across phone calls and emails with schools, vendors, and partners; handles warm inbound leads and proactively follows up on quotes.
Pipeline & Project Coordination: Manages the CRM (Brevo) to ensure deals progress through the pipeline; oversees outbound cold email workflows and manages ad-hoc contractors for design or web development.
Research & Problem Solving: Conducts deep-dive research using AI tools (Claude, ChatGPT) to evaluate software, source suppliers via Alibaba/AliExpress, and provide data-backed recommendations.
Administrative Oversight: Manages the CEO’s inbox with a goal of "Inbox Zero," runs payroll via Gusto, and maintains organized documentation across Google Drive and Slack.

Personal Support (20%)

Travel & Logistics: Coordinates flight and travel arrangements, including travel hacking and points optimization.
Lifestyle Administration: Conducts online product research and shopping, manages vehicle maintenance schedules, and tracks personal subscriptions.
Household Coordination: Liaises with the in-home house manager regarding scheduling, deliveries, and appointments.

Required Qualifications

Language: Excellent written and spoken English is non-negotiable. Must have a confident phone presence and a neutral accent for daily calls with US school administrators.
Location & Hours: Based in Latin America and able to work PST hours (9 AM – 5 PM Pacific) with occasional weekend availability via Slack.
Technical Savvy: Proficiency with Slack, Google Workspace, Shopify, CRM tools, and AI tools ( Claude/ChatGPT).
Experience: Previous EA or PA experience supporting a Founder/CEO directly; e-commerce or service industry background is preferred.
Proactive Mindset: A resourceful problem-solver who "Googles it" or asks AI to find solutions before escalating to leadership.

Preferred Qualifications

Experience with Amazon FBA or Shopify operations.
Familiarity with cold email tools like Instantly or Apollo.io
Knowledge of travel hacking (credit card points and miles optimization).
Experience using n8n dashboards or similar automation tools.

Benefits

Direct Impact: Work as an indispensable partner in an 8-figure business preparing for a major growth chapter.
Paid Trial: Includes a 1–2 week paid trial period to ensure a perfect fit for both parties.
Stable Income: Competitive monthly salary paid in USD.
Professional Growth: Direct mentorship from a successful entrepreneur in a high-trust, lean environment.

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English Submissions in any other language or missing a recording will be automatically disqualified

Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications Applying to roles you don’t qualify for will not improve your chances and may affect future applications.

Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.

We appreciate your interest and look forward to reviewing your application!

About HireLATAM

HireLATAM connects U.S. businesses with top-tier remote talent from Latin America. We specialize in finding skilled professionals across various industries, including software development, customer service, digital marketing, and more. Our mission is to bridge the gap between high-quality Latin American talent and U.S. companies seeking cost-effective, dedicated, and culturally aligned team members.

Whether you're looking to scale your team or need specialized expertise, HireLATAM streamlines the hiring process, ensuring you find the right fit quickly and efficiently. We handle the recruitment, so you can focus on growing your business.

Explore how nearshoring with HireLATAM can enhance your team's productivity and give your business a competitive edge.

Industry

HR & Recruiting

Company Size

51-200 employees

Headquarters

Durango, CO

Year Founded

Unknown

Website

hirelatam.com

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