Job Description

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.

Job Title: Remote Bookkeeper (100% Work From Home)

Location: Remote from Latin America

Position Type: Full-time

Salary: $1,200 – $1,800 USD/month (commensurate with experience)

Schedule: Full-time shift (40 hours per week) aligned with US Eastern Time (ET) business hours (e.g., Monday – Friday: 9:00 AM – 5:00 PM ET; flexible schedule agreed upon with leadership)

About the Client

Our Client is a growing US multi-branch service business operating across approximately 8 to 9 locations in multiple states. Dedicated to delivering high-quality, project-based solutions, our client manages complex, multi-location financial workflows and job-costing operations. Built on a culture of operational structure, financial transparency, process improvement, and accountability, our client provides an environment where accurate bookkeeping, multi-entity tracking, and cloud-based accounting systems directly support business expansion.

Job Overview

Our Client is seeking a detail-oriented, organized, and proactive Remote Bookkeeper to support the financial operations across its multi-branch enterprise. Reporting directly to company leadership and the senior accounting team, this professional will record daily transactions, manage accounts payable, maintain project-level job costing, and prepare profit and loss (P&L) statements. Additionally, the Bookkeeper will play a key operational role in leading the system migration from QuickBooks Desktop to QuickBooks Online, setting up branch-level tracking, and standardizing reporting workflows in Google Sheets.

Key Responsibilities

Multi-Location Bookkeeping & Accounts Payable

• Records, classifies, and reconciles daily financial transactions—including income, expenses, vendor invoices, bills, and payments—across 8–9 business branches.
• Manages Accounts Payable (AP) workflows, organizing vendor invoices and ensuring timely payment processing.
• Establishes and maintains structured income and expense accounts to track financial performance independently across various state locations.
• Utilizes Google Sheets and internal communication systems (e.g., RingCentral) to maintain financial tracking logs and operational reports.

Job Costing & Financial Reporting

• Assigns vendor invoices, subcontractor labor, and materials costs to specific jobs or projects to maintain accurate project-level financial visibility.
• Prepares monthly Profit & Loss (P&L) statements, job-costing reports, and financial summaries for company leadership.
• Identifies variances, investigates discrepancies, and implements bookkeeping process improvements to enhance accuracy and consistency.

System Migration & Process Improvement

• Supports the transition from QuickBooks Desktop to QuickBooks Online, organizing, migrating, and configuring accounting records for a seamless rollout.
• Refines financial workflows, establishes repeatable reconciliation procedures, and cleans up legacy ledger data.
• Collaborates regularly with US-based leadership to address financial inquiries, provide status updates, and align on bookkeeping priorities.

Qualifications, Skills, and Key Competencies

Required Qualifications

• Bookkeeping & Accounting Experience: Minimum of 2 years of hands-on experience in bookkeeping, accounting, or financial operations roles.
• QuickBooks Online Proficiency: Direct experience managing transactions, categorizing accounts, and generating financial reports inside QuickBooks Online.
• Job-Costing & Expense Allocation: Demonstrated ability to assign expenses, subcontractor labor, and project costs to individual jobs or cost codes.
• Multi-Location Accounting & AP: Proven ability to manage Accounts Payable and organize records across multiple business branches or entities.
• Spreadsheet Proficiency: Strong working knowledge of Google Sheets or Microsoft Excel for financial tracking and data manipulation.
• Fluent English Communication: Good written and verbal English communication skills to collaborate directly with US company leadership.
• Schedule Alignment & Remote Setup: Full-time commitment (40 hours/week) aligned with US Eastern Time business hours, supported by a quiet home office and reliable high-speed internet.

Preferred Qualifications

• Hands-on experience with QuickBooks Desktop and assisting with software migrations from desktop to cloud-based accounting platforms (QuickBooks Online).
• Background in construction, home improvement, trade services, or project-based industries managing subcontractor payments.
• Experience setting up multi-branch charting of accounts and location-based reporting.

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED

Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.

Mandatory Knockout Questions

Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely

To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.

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We appreciate your interest and look forward to reviewing your application!