Job Description
Awarded Inc. Magazine's Best Workplaces for the fifth year in a row!
AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!
It's been an exciting 22 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
Your Role:
The Assistant Controller provides high level support to several Controllers by assisting with various client related financial tasks and responsibilities. This includes contributing to financial analysis, developing KPIS, maintaining reporting dashboards, researching industry-specific benchmarks, reviewing and approving various tax forms, reconciling tax returns, coordinating with external auditors and tax advisors, interpreting legal documents, and assisting in implementing accounting-related changes. The Assistant Controller also serves as a valuable resource during client transitions, participates in group meetings, and handles other assigned duties and special ad hoc projects as assigned.
The Assistant Controller will have a proven ability to thrive in a fast-paced environment and is adept at prioritizing and handling multiple assignments concurrently. This position requires the ability to exercise discretion and independent judgment on significant matters.
The ideal candidate is great at multitasking, leads by example and does it with a friendly demeanor. The Assistant Controller should exhibit excellent written and verbal communication while working closely with all levels of management, employees, clients, external auditors, and tax advisors. To be successful in this role, the individual must be quality and client focused, results and detailed oriented, a team player, intuitive, organized, analytical and dependable. It is essential to be proficient in Excel, various financial systems and data query tools.
Essential Duties & Responsibilities:
- Assists Controller in various tasks related to closing and serves as a backup to the Controller team.
- Investigates areas of improvement and recommend solutions for Clients identified by the Controller
- Maintains and develops client reporting dashboard at Controller direction, including clients custom KPI’s and reports. May include incorporating external data such as Profit Cents and other industry specific data.
- Research and develop industry-specific KPIs and benchmarks; prepare commentary related to that data using Profit Cents and other data
- Prepares and analyzes financial models using sensitivity analysis and other analytical techniques, identifying significant items to bring to the controller
- Reviews and approves various tax forms, such as, but not limited to, sales & use tax, franchise tax and occupancy tax
- Completes annual tax return reconciliation to the accounting records and recommends adjustments to the controller
- An additional resource to assist with 1099, W-2 and fringe benefit issues
- Assists external auditors and controllers in providing required documentation for client’s annual audit and regulatory requirements
- Coordinates with the client’s tax advisors on issues
- Assists the Controller with special projects, as needed
- Reviews and interprets legal documents for proper accounting treatment, such as sales contracts, leases, bank covenants and debt agreements
- Acts as an additional resource to the Supervisor team for Client transitions
- Provides feedback to the Controller for the Controller’s direct reports
- Assists in implementing third-party applications and other accounting related changes derived from efficiency reviews, addendums and client requests
- Attends Controller group meetings
- Assists with reviewing 1099s at year-end, as needed
- Some travel for training and team meetings may be required
- Other duties and special projects as assigned
Essential Skills & Experience:
The ideal Assistant Controller will have 7 years relevant accounting experience, with a minimum 1 year of CPA firm or outsourced accounting experience preferred.
In addition:
- Demonstrated knowledge of generally accepted accounting principles and tax regulations
- Ability to acclimate to multiple personalities and management styles. Exhibits emotional intelligence when managing others and clients.
- Strong analytical and project management skills
- Self-starter, displaying confidence in one’s ability and able to work independently, with minimal direction
- Demonstrated experience with financial systems and data query tools
- Thrives in a fast-paced, multi-client dynamic environment
- Friendly, outgoing personality with a positive demeanor and strong customer service skills who enjoys meeting and interacting with clients and staff
- Flexible and quick to adapt to a growing company atmosphere
- Strong emphasis on attention to detail and accuracy
- Displays excellent communication, collaboration, and problem-solving skills
- Sound judgment and decision-making skills
- High degree of computer literacy, including extensive knowledge in Microsoft Office, specifically Outlook and Excel
- Enjoys working in a telecommuting environment, including use of Zoom meetings
Cultural Fit:
We are proud of our culture and are looking for someone who shares our G.R.I.T. values:
- Grit Motivated self-starter with a positive, can-do attitude. Demonstrates GRIT in overcoming obstacles and accomplishing tasks.
- G Expresses Gratitude and appreciation for the contributions of team members, fostering a positive and collaborative work environment
- R Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
- I Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
- T Proven ability to contribute effectively to organizational and team objectives through strong Teamwork skills
Minimum Education & Training Required:
- As a new ADC employee, must train in the Sr. Accountant role for a minimum of 4 months
- Bachelor’s degree in accounting related field
- Strong QuickBooks Online experience required
- Proficient with other various accounting software, such as: QuickBooks Desktop, SaasAnt, NetSuite, and Sage Intacct. If not proficient must have willingness to put in time to learn.
- Experience with third-party applications is preferred, such as: Bill.com, TPI, Tallie, Team Work and budgeting & forecasting applications. If not proficient, you must have willingness to put in time to learn.
- Ongoing desire to expand knowledge of new technology and applications
Working at AccountingDepartment.com, LLC:
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.
Benefits Include:
- 100% Remote, W-2 position
- Compressed work week option available
- Self-Managed paid time off and paid holidays
- Group Medical, Dental, Life, Vision, Accident Insurance
- 401(k) plan
- Participation in a company wide annual bonus incentive plan
- $25 monthly internet stipend
- Virtual employee groups, clubs, and activities throughout the year
- Casual dress
Attention Military Spouses: For the last 22 years, we've proudly offered 100% remote, W-2 positions, and we’ve built an environment where career continuity is more than just a buzzword – it’s a reality! Whether you’re stationed at a new base or relocating for a PCS, we offer military spouses the unique opportunity to continue your career without disruption.As an accounting professional, you can take your position with you and keep your career on track no matter where life takes you. We believe in family first and are proud to be a family-friendly company with an award-winning culture.If you're looking for a role that values flexibility, career growth, and a supportive work-life balance, we may just be the perfect fit for you. Join us and experience the benefits of working with a company that truly cares about its people.How to Become Part of our Future Success:If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.
AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.
