Job Description

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.

Job Title: Remote Accounting & Admin Manager (100% Work From Home)

Location: Remote from Latin America

Position Type: Full Time

Salary: $1,800 – $2,200 USD monthly salary (Paid directly in USD) + Up to $2,500 USD annual performance bonus

Schedule: Monday through Friday, 9:00 AM – 6:00 PM US Eastern Time (EST/EDT)

Position Overview

Our Client is a rapidly growing property management and hospitality company specializing in high-quality furnished short-term and extended-stay rentals. Managing an expanding portfolio of residential properties, they focus on delivering superior guest experiences while building scalable, tech-enabled financial and operational systems behind the scenes. Driven by significant year-over-year portfolio expansion, they foster a collaborative, fast-paced environment where autonomous team members are empowered to take full ownership of their work.

The Role

Our Client is seeking a hands-on, analytical, and highly proactive Accounting & Administrative Manager to take complete ownership of day-to-day bookkeeping, property P&L management, financial reporting, and executive administrative compliance. Far beyond traditional data entry, this professional will reconcile multi-entity accounts, manage property management software (PMS) and OTA payouts, oversee accounts payable/receivable, and manage regulatory filings. Reporting during US Eastern business hours, this role is designed to grow into higher-level financial, operational, and team leadership responsibilities as the company scales.

Key Responsibilities

Financial Management, Bookkeeping & Reporting

• Maintains accurate multi-entity bookkeeping records across properties and accounts using QuickBooks Online, properly categorizing revenue, operating expenses, reimbursements, and property owner payouts.
• Reconciles monthly bank statements, corporate credit cards, OTA payouts (Airbnb, Vrbo, direct bookings), and payment processor transactions, proactively investigating and resolving discrepancies.
• Prepares comprehensive monthly P&L statements, property-level financial reporting decks, and executive summary reports.
• Oversees full-cycle accounts payable and receivable (AP/AR), managing vendor invoices, contractor payouts, owner disbursements, and payroll schedules.
• Develops budgeting models, expense forecasts, and financial projections alongside executive leadership.

Administrative Oversight, Legal Compliance & Process Optimization

• Manages core administrative compliance across the portfolio, tracking deadlines for business license renewals, short-term rental permits, insurance policies, tax filings, and regulatory documentation.
• Maintains organized electronic document repositories for leases, vendor contracts, digital signatures, and corporate agreements.
• Collaborates with leadership to refine internal accounting SOPs, automate financial workflows, and implement scalable cloud financial tools.

Qualifications, Skills, and Key Competencies

Required Qualifications

• Accounting Software Mastery: Advanced, hands-on experience using QuickBooks Online for multi-account or multi-entity bookkeeping.
• Financial Data & Modeling Skills: Advanced proficiency in Microsoft Excel / Google Sheets, with proven experience building customized financial reports, property P&Ls, and budget forecasts.
• Fluent English Communication: Native or full professional English fluency (written and spoken) for cross-functional collaboration and clear executive reporting.
• Self-Directed Problem Solver: High initiative and self-motivation with the ability to identify financial discrepancies and execute solutions independently.
• US Business Hour Alignment: Ability to work full-time during US Eastern business hours (Monday–Friday, 9:00 AM – 6:00 PM EST).
• Remote Infrastructure Setup: Dedicated quiet home office, personal computer, webcam, headset, and reliable high-speed internet connection.

Preferred Qualifications

• Background in real estate, property management, vacation rentals, or hospitality accounting.
• Hands-on experience navigating property management systems (PMS), Airbnb/Vrbo backend payouts, and multi-listing financial structures.
• Prior experience handling business permits, municipal short-term rental licenses, and lease agreements.

Benefits

• Performance Bonus: Up to $2,500 USD annual performance bonus tied to operational goals.
• Paid Time Off: 2 weeks (10 business days) of paid vacation (PTO) during the first year, plus 5 paid sick days per year.
• Paid Holidays: Company-observed paid holidays.
• Career Growth Track: Clear, structured path to transition from manager into broader financial planning, forecasting, and finance team leadership.
• Culture & Remote Flexibility: 100% remote position with an open, collaborative team environment.

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED

Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.

Mandatory Knockout Questions

Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely

To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.

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We appreciate your interest and look forward to reviewing your application!