Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.
About the Role
We’re looking for a highly organized and detail-oriented Coordinator, Remarketing to join our team. In this role, you will support the financial integrity and operational effectiveness of the Remarketing organization by ensuring the accurate, timely and compliant processing of vehicle sale proceeds. This position serves as a key operational control point, managing daily reconciliation activities, supporting audit and compliance requirements and collaborating cross-functionally with Remarketing, Accounting, Treasury, and other internal partners to resolve discrepancies and maintain process accuracy. The Coordinator also contributes to continuous process improvement efforts, helping to strengthen operational consistency, compliance adherence and overall efficiency within the proceeds management function.
What You’ll Do
Retrieval of daily bank and lockbox reports via web, ensuring all remittance info is complete and lockbox backup is included/complete. Create the daily all-level report of deposits by bank in Excel, format as required.
Distribute the all-level report, day deposits and lockbox reports to the applicable team members for Auction Proceeds and Client Directed Proceeds.
Complete the daily deposit reconciliation and create the daily tally report to ensure funds in and funds out balance.
Collect all applicable backup from team members that support the deposits, any manual deposits and any Journal entries for proceeds.
Scan the daily deposit and daily tally along with the relevant backup documentation used to balance and send to Accounting for GL processing, Remarketing process team members for confirmation of completion and Remarketing Manager for SOC Compliance review and approval.
Investigate all variances between proceeds received and the supporting backup and out of balance items between accounts, resolving all variances through communication with Element Remarketing team or other Element departments.
Post entries to general ledger and interface with accounting team to ensure all funds balance, as required.
Maintain all documentation backup required to meet SOC, SOX and IFCR requirements.
Compile and organize all reporting and backup required for internal and external audits as required.
Ensure all daily/monthly audits are performed, documented, retained and approved as required.
Basic Qualifications
High school diploma or equivalent
Minimum 1 to 2 years of Basic Accounting experience
Excel experience is required
Highly organized with strong attention to detail
Demonstrated oral/written communication skills
Ability to participate in cross functional teams but function independently once objective established
Preferred Qualifications
Education: College/University degree preferred.
Associate’s or Bachelor’s degree in Business, Finance, or Accounting preferred
3–5 years of experience in financial services, accounting operations, banking, remarketing, or related operational environments preferred
Commercial Fleet experience preferred
Remarketing experience a plus
Experience managing documentation retention, manually and digitally
Location- Owings Mills, MD
The hiring base salary range for this position is $46,800 - $64,350 annually. Actual compensation within this range will be dependent upon the individual’s knowledge, skills, experience, equity with other team members, and alignment with market data. Please note that the disclosed salary range is solely for candidates hired to perform work within this geographic location. Candidates hired to work in other locations will be subject to the pay range associated with that location.
What’s in it for You
• A culture of innovation, empowerment, decision-making, and accountability
• Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness
• Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)
Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.
Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws. Disability-related accommodations during the application and interview process are available upon request. Should you require an accommodation with our hiring process please send an email to talentacquisition@elementcorp.com or call (800) 665-9744. Element Fleet Management also uses AI-assisted tools to help screen and assess applications. These tools analyze information you provide (for example, your rēsumē and screening responses) to identify job-related skills, qualifications, and experience. AI outputs do not by themselves determine whether you advance or receive an offer – they assist recruiters and hiring managers. Final hiring decisions are made by people.
Element Fleet Management (TSX: EFN) is a global leader in fleet management, driven by a single Purpose: to Move the world through intelligent mobility. We provide a superior client experience and tailored mobility solutions, along with deep and broad expertise to help our clients achieve extraordinary results. As fleet experts, we make the complicated simple for our clients, allowing them to focus on their business. Put your fleet in the hands of our dedicated professionals, who will help you reduce your costs and manage your business across the entire fleet lifecycle. For more information, visit www.elementfleet.com or call (800) 665-9744.
