Job Description

Posting number: 17333

Department: Harris County Resources for Children and Adults

Job classification: Administrative Assistant

Posting type: Open

Categories: Administration, Administrative Assistant, Communications, Office and Administrative Support

Summary

1. logo.png

Department History Overview:

Harris County Resources for Children and Adults was founded in 1966 as Harris County Child Welfare Board to provide support services for the children taken under the wing of the Texas Department of Family and Protective Services. Fifty years later, Harris County Resources for Children and Adults still provides this support. But the now-county department has expanded services for early prevention, intervention, and adult services.

Vision:

To better the lives of children and adults in Harris County.

Part-Time Receptionist Overview:

Under the supervision of the Project/Program Supervisor, this position provides receptionist support at the Youth Service Center (YSC) front desk. The administrative assistant's main responsibilities are to answer incoming calls in a very fast-paced environment, greet customers, visitors, and clients, and route all mail and deliveries.

Duties & Responsibilities:

• Must be able to operate a multi-phone line.
• Greets and welcomes guest as soon as they arrive at the front desk.
• Answers, screens and forwards incoming phones calls.
• Ensures reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms and brochures).
• Receives, sorts and distributes daily mail/deliveries.
• Performs additional tasks which may include minor administrative support
• Maintains office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Attends 10 hours of required trainings annually.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net

Examples of duties

Education:

• High school diploma or its equivalent.

Experience:

• Two (2) year of continuous full-time paid experience as a receptionist, front office representative or similar role.
• Training and experience using a personal computer with a variety of software such as Microsoft Word, Microsoft Excel and Microsoft Outlook.

Licensure:

• Reliable transportation with a valid State of Texas driver’s license and auto liability insurance

Knowledge, Skills, & Abilities:

• Must have a professional attitude and appearance.
• Follow written and oral instructions.
• Possess excellent organizational skills.
• Must be detailed oriented and self-motivated.
• Must interact with all levels of staff.
• Have excellent oral and written communication skills.
• Problem solve and demonstrate critical thinking skills.
• Work with limited supervision and independently in a fast-paced environment
• Maintains confidentiality.
• Interacts and maintains professional working relationships with individuals of varying social and cultural backgrounds.
• Skill in establishing and maintaining effective working relationships, Exercise flexibility, tact, and diplomacy.

NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Qualifications

Language:

• Bilingual (English/Spanish)

Supplemental information

Position Type and Typical Hours of Work:

• Part-time | As needed
• 8 a.m. – 4 p.m. or 4 p.m. – 12:00 a.m.
• 7 Day Shift Work

Work Location:

• 6300 Chimney Rock Rd, Houston, TX 77081

Employment is contingent upon passing a background check and drug screen.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.