ARKANSAS CHILDREN'S IS A TOBACCO FREE WORKPLACE. FLU VACCINES ARE REQUIRED. ARKANSAS CHILDREN'S IS AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, NATIONAL ORIGIN, AGE, DISABILITY, PROTECTED VETERAN STATUS OR ANY OTHER CHARACTERISTIC PROTECTED BY FEDERAL, STATE, OR LOCAL LAWS.
This position has been designated as safety sensitive and cannot be filled by a candidate who is a current user of medical marijuana.
CURRENT EMPLOYEES: Please apply via the internal career site by logging into your Workday Account (https://www.myworkday.com/archildrens/)and search the "Find Jobs" report.
Work Shift:
Day Shift
Time Type:
Full time
Department:
CC017060 Health Information ManagementMonday to Friday, 8:30 a.m. to 5:00 p.m. — Onsite — Bilingual Preferred
Salary:
Most new hires start between $15.30-$19.10 per hour, depending on experience and qualifications.
The Release of Information Specialist is responsible for processing information requests from various sources, such as patient, internal, legal and third party requests. They are responsible for ensuring correct releases are obtained to comply with all federal and state regulations related to releasing information. They are responsible for assisting with all front office duties, and ensuring accuracy of all releases to avoid breach of confidentiality. They are also responsible for My Chart set up for patients/families.
No education requirements
High school diploma or GED or equivalent
3 years of relevant experience; HS Diploma or GED may substitute for 2 years of work experience
1. Provide excellent customer service by promptly address customer concerns and assist with questions. Ensure understanding of customer needs and assist with completion of authorization for release of health record. If there are issues, promptly inform management and provide follow up to patient. Demonstrate helpful and effective telephone etiquette and customer service skills by providing appropriate information to callers. Return all voice mails as quickly as possible.
2. Validates all authorizations are appropriate and ensures they comply with federal, state and organization regulations. Opens all mail, date stamps the mail and highlights pertinent data to facilitate processing. Validate the right of the requestor to receive the information (parent, guardian). Verify the existence of records for the patient, looking them up in Epic and placing the medical record number and account number/s on the request. Validate the request and send to other departments as necessary to obtain elements not maintained in the record (photos, videos).
3. Process all requests for health information according to guidelines and within timeline requirements for responding to medical record requests. Analyze the request and determine what health information is pertinent to the request, ensuring that minimum necessary requirement are adhered to at all times. Screen health records to ensure sensitive information is only released when authorized by the proper department or for legal purposes.
4. Process valid subpoenas and court orders according to policy. Ensure a court order is provided for sensitive information. Ensure receipt of proper legal documentation for cases of guardianship, adoption and name changes. Returns non-compliant requests to the requestor with authorization requirements. Send letters to alert requestors when no records exist.
5. Complete quality checks for all releases. Review the accuracy of the documents and ensure they reflect the details specified by the requester. Perform quality checks on all work to assure accuracy of the release and confidentiality before sending. Ensure all requests are handled securely. Ensure the records are release in the format requested. Maintain daily production statistics to ensure proper staffing levels and workflow requirements.
6. Order office supplies, maintaining stock within budget limits. Assist with organizing office events and maintaining office documents as necessary. Prepares invoices for release of information as applicable by release type.
7. Answer all My Chart emails, and set up pateints/families as needed. Assist with issues for My Chart set up and navigating My Chart. Provide excellent customer service to families in order to help them get My Chart working properly in order to help them with appointments, paying bills, getting information and communication.
8. Performs other duties as assigned.
Arkansas Children's is the only healthcare system in the state solely dedicated to caring for Arkansas' more than 700,000 children. The private, non-profit organization includes two pediatric hospitals, a pediatric research institute and USDA nutrition center, a philanthropic foundation, a nursery alliance, statewide clinics, and many education and outreach programs — all focused on fulfilling a promise to define and deliver unprecedented child health. Arkansas Children’s Hospital (ACH) is a 336-bed, Magnet-recognized facility in Little Rock operating the state’s only Level I pediatric trauma center; the state's only burn center; the state's only Level IV neonatal intensive care unit; the state's only pediatric intensive care unit; the state’s only pediatric surgery program with Level 1 verification from the American College of Surgeons (ACS); the state’s only magnetoencephalography (MEG) system for neurosurgical planning and cutting-edge research; and the state's only nationally recognized pediatric transport program. Arkansas Children’s Hospital is nationally ranked by U.S. News & World Report in seven pediatric specialties (2022—2023): Cancer, Cardiology & Heart Surgery, Diabetes & Endocrinology, Nephrology, Neurology & Neurosurgery, Pulmonology and Urology. Arkansas Children’s Northwest (ACNW), the first and only pediatric hospital in the Northwest Arkansas region, is a level IV pediatric trauma center. ACNW operates a 24-bed inpatient unit; a surgical unit with five operating rooms; outpatient clinics offering over 20 subspecialties; diagnostic services; imaging capabilities; occupational therapy services; and Northwest Arkansas' only pediatric emergency department, equipped with 30 exam rooms. Generous philanthropic and volunteer engagement has sustained Arkansas Children's since it began as an orphanage in 1912, and today ensures the system can deliver on its promise of unprecedented child health. To learn more, visit archildrens.org.
