Job Description

About IVC Vita Health

Founded in 1936 by G.W. Seier in Winnipeg, Manitoba, Vita Health Products began as a small mail-order business offering herbs and patented medicines. Over the decades, it has grown into one of Canada’s leading suppliers of over-the-counter (OTC) pharmaceutical and natural health products.

Headquartered in the heart of Canada, within Winnipeg’s St. Boniface Industrial Park, IVC Vita Health Products is a fully integrated manufacturer, marketer, and distributor. We offer a wide range of premium nutritional supplements and OTC medications across Canada. Our operations span more than 260,000 square feet of manufacturing, packaging, and distribution facilities.

As part of the IVC Nutrition Corporation of Companies, IVC Vita Health has built a strong legacy of success and continues to achieve consistent growth and performance.

Why Work With Us:

We know that attracting and retaining great people requires more than just a job—it takes a rewarding environment and meaningful support. Our comprehensive benefits include:

• Competitive salary and annual performance bonuses
• Company-paid health, dental, and vision coverage
• Employer-matched retirement savings plan
• Seven paid personal leave days annually
• Tuition reimbursement and professional development support
• Mental health and wellness assistance programs
• Company-sponsored events and team-building activities

At IVC Vita Health, we’re committed to fostering a diverse, inclusive, and supportive workplace where every employee can thrive. We value your contributions and are invested in your personal and professional growth.

Our Vision: To be the most trusted Canadian partner in Private Label and Contract Manufacturing, setting the standard for excellence in health products that enrich lives.

Our Mission: As a proud Canadian manufacturer, we enhance health by delivering high-quality, innovative, and affordable over-the-counter pharmaceuticals and natural health products.

Under the direction of the Director of Regulatory Affairs, the Regulatory Data Reviewer and Administrator is responsible for managing and maintaining regulatory documentation to ensure data accuracy and integrity. The role supports the creation and upkeep of compliant documentation by reviewing master documents, labeling artworks, and regulatory dossiers for completeness and accuracy. This position also liaises with internal and external IVC teams to address inquiries and provide updates and provides administrative support to the IVC Vita Health Regulatory team. The ability to provide written and verbal communication in French would be highly desired.

Responsibilities:

Key Responsibilities for this position:

· Collects and organizes regulatory information and documents for ingredients, raw materials, manufactured and purchased bulks, and finished products

· Retrieves, interprets and customizes regulatory and technical information, ensuring compliance with relevant regulatory requirements and consistency with internal standards

· Maintains regulatory templates and trackers, keeping current records and historical data available and accurate

· Coordinates with the Quality Compliance and Customer Care teams to address regulatory documentation/information requests. Monitors queries and provides updates as needed

· Assists in the creation and maintenance of master labelling texts for IVC Vita Health’s marketed bulks, ensuring the text is free of errors and inconsistencies, including grammar and spelling

· Assesses completeness and accuracy of labelling artworks and compliance with master copy and internal standards. Provides artwork approvals

· Manages artwork circulation and tracking in Regulatory Affairs Department according to established procedures

· Maintains awareness of Canadian regulatory environment.

Qualifications & Experience Required:

· Minimum of 2-3 years relevant experience in technical data management, preferably in a GMP regulated environment.

Education, Certification, Licenses & Registrations:

· Bachelor of Science or related degree, or relevant scientific experience

Skills

· Superior attention to detail and accuracy

· Strong organizational, analytical, and problem-solving skills

· Fluent in written and spoken English, with a high level of skill in written English, including spelling, grammar and punctuation. Knowledge of French language would be an asset

· Proven ability to stay focused throughout an entire document, which may be long and technical

· Excellent verbal, written and interpersonal communication skills

· Experienced in the creation and maintenance of electronic documents using Microsoft Office. Ability to become skilled in the use of other systems and databases

· Strong collaboration skills and experience working in teams

· Awareness of relevant technical regulatory requirements, such as the Canadian Food & Drug Regulations and Natural Health Products Regulations

Physical Demands:

· Prolonged periods of sitting at a desk and working on a computer

· Frequent use of hands and fingers for typing, handling documents and operating office equipment

· Occasional standing, walking, bending or reaching

· Visual acuity required for reading printed materials and viewing a computer screen

· Ability to communicate clearly in person, over the phone and in writing

At IVC Vita Health, we are dedicated to building a workplace that is diverse, equitable, and inclusive. We believe our greatest strength comes from embracing different perspectives, backgrounds, and experiences. Our goal is to create an environment where every individual feels respected, valued, and empowered to thrive.

We welcome applicants from all walks of life, including—but not limited to—women, Indigenous peoples, racialized individuals, persons with disabilities, and members of the LGBTQ+ community.

We are committed to fair and inclusive hiring practices and strive to foster a culture where all employees have the opportunity to reach their full potential. If you require accommodation during the recruitment process, please let us know, and we will do our best to support your needs.

Please note: This job description is intended to outline the general nature and key responsibilities of the role. It is not a comprehensive list of duties. Management reserves the right to assign or reassign responsibilities as needed to meet operational requirements.