Job Description

Registrar Administration Assistant

Department: Archives

Employment Type: Full Time

Location: Grosvenor Hill

The Registrar Administration Assistant will provide essential administrative support to the Head Registrar and Registrar department, across a diverse range of operational activities. In this role, the successful candidate will gain valuable exposure to the complexities of fine arts operations, assisting with key projects such as exhibitions, insurance, loans, consignments, and database management while collaborating with both the registrar and operational teams.

Key Responsibilities

Assisting the Head Registrar, registrar department and operational departments in all aspects of day to day activity, including record keeping, scheduling meetings, coordinating travel arrangements, reporting, and expense management.
Creating and updating accurate artwork records and managing the database. Registering sales and holds.
Maintain and update invoice logs, and review statements in close collaboration with the Registrar team and Accounts Payable.
Collate, check and file digital and physical customs records and shipping paperwork to ensure full compliance with HMRC regulations.
Generate storage reports from the inhouse database and cross check monthly against supplier storage reports.
Produce monthly insurance reports for gallery and storage locations
Undertaking on-site inventory audits.
Arranging, checking and filing condition reports.
Drafting documents and correspondence when requested.
Supporting relationships with shippers and suppliers, including scheduling meetings and managing seasonal corporate gifting.
Other ad hoc tasks, e.g preparing release notes, printing artwork labels, project support

Key Qualifications

BA, preferably in a creative industry, or extensive relevant experience.
Strong knowledge of Microsoft Office and Google Workspace.
Detail-orientated and highly organised.
Strong multi-tasker.
Ability to handle a complex, varied, and high-volume workload whilst maintaining time-sensitivity and attention to detail.
Must be an effective communicator who thrives in a fast-paced environment.

About Gagosian

Established by Larry Gagosian in Los Angeles in 1980, Gagosian is a global gallery specializing in modern and contemporary art that employs more than three hundred people at nineteen exhibition spaces across the United States, Europe, and Asia. In addition to its galleries, Gagosian is at the forefront of the digital marketplace with innovative online viewing rooms, timed to coincide with major art fairs, that include highly desirable works by today’s leading artists, transparent pricing, historical scholarship, and insightful market analysis.

Gagosian began publishing in 1986, becoming the first gallery to establish a publishing house that produces a vast range of catalogues raisonnés, monographs, artist’s books, scholarly exhibition catalogues, and limited editions. Today the gallery has published more than six hundred titles, rivaling the output of traditional arts trade publishers. The print and online editions of the Gagosian Quarterly provide unique access to artists in their studios and homes through insightful interviews and profiles of and by leading art world professionals. With locations in New York and London, the Gagosian Shop curates a coveted selection of rare books, art editions, unique collaborations, posters, jewelry, apparel, and Leica cameras.

Gagosian has long developed cultural programming and events with artists, including performances, exhibition tours, public talks, film screenings, and studio visits. The gallery has long been committed to working with and advising artists on all aspects of their legacy planning. In 2018 the gallery launched its Building a Legacy program, bringing together artists and their studio staff with experts in the field of artists’ estates, nonprofit foundations, and legacy stewardship through a series of symposia.

Industry

Arts & Entertainment

Company Size

201-500 employees

Headquarters

New York, NY

Year Founded

1980

Website

gagosian.com

Social Media