Job Description

Primary City/State:

Gilbert, Arizona

Department Name:

Lab-Gateway

Work Shift:

Day

Job Category:

Supply Chain

POSITION SUMMARY

This position conducts and coordinates purchasing, ordering, inventory, and other activities to provide for the timely acquisition of all materials for the assigned medical centers in accordance with Supply Chain policies, procedures, and contracts. This position is responsible for ensuring supply continuity for two (or more) medical center laboratories.

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards.

CORE FUNCTIONS

1. Conducts and coordinates the activities and processes of inventory counting, ordering, receiving, and restocking functions for proper maintenance of laboratory supplies in assigned areas. Coordinates necessary product returns and transfers to Sonora Quest Fulfillment Center, supplier, or other locations within the system according to policies and procedures. Coordinates with team members within the assigned region to facilitate these activities and processes.
2. Regularly takes and accounts for inventory of all goods in assigned areas using designed processes. Monitors usage and shelf life and performs stock rotation for items to avoid product expiration. Conducts needs analysis and determines optimal inventory levels of each item according to standard practices. Identifies and informs Supply Chain and laboratory leadership of significant changes in supply trends for assigned areas. Makes necessary changes to inventory levels in collaboration with Supply Chain leadership. Completes product transfer and discards logs as required by Finance and submits them according to established schedules.
3. Maintains, updates, researches, and tracks shipping/receiving records as required by Supply Chain and Accounts Payable. Informs Procurement when shipments exceed their expected delivery date to enable timely resolution of issues. Completes electronic receiving entries in accordance with policies and procedures as required by Supply Chain and Accounts Payable. Communicates all receiving discrepancies with Procurement to facilitate resolution with suppliers according to established policies and procedures. Coordinates receiving activities for locations within the assigned region.
4. Uses ERP system for ordering, tracking, receiving and usage reporting. Updates ERP system files and ensures compliance with policies and procedures. Oversees and maintains supply quality control logs using available tracking systems, software, and designed processes. This works is performed based upon the assigned facility.
5. Assists in the training of colleagues assigned to other areas within the assigned region. Facilitates a culture of quality, accountability, compassion, collaboration, and integrity for all team members within the assigned region. Regularly attends and participates in Supply Chain, laboratory operations, and other meetings as necessary. Leads Supply Chain Coordinator team meetings as necessary. May assist with interviewing candidates for the assigned region. Provides routine feedback to Lab Supply Services leadership regarding observations of regional team’s performance.
6. Updates work processes toward continuous improvement for changing and growing facility needs. Represents Supply Chain Management in a professional and courteous manner by providing excellent customer service skills. Acts as a supply chain professional resource to laboratory leadership and personnel.

PHYSICAL DEMANDS/ENVIRONMENT FACTORS

This position requires frequent lifting, carrying, standing, walking, bending, reaching from below waist to overhead, grasping/handling, stooping, squatting, climbing, and occasional lifting of items/loads weighing up to 75 pounds. It requires occasional sitting. The environment includes outside on a receiving dock in all weather conditions and temperatures, in warehouse/storage areas in various sections of the medical centers or reference laboratory departments, including moving items onto and off of elevators. There may be exposure to fumes, loud noises, and some chemical exposure.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to effectively communicate in written and verbal format with a variety of customers and personalities while maintaining a positive attitude
• Basic math skills and problem-solving abilities
• Ability to work effectively in a dynamic, rapidly changing business
• Excellent collaboration skills and ability to work as part of a diverse team
• Intermediate skill level in Microsoft Excel
• Requires effective verbal and written communication skills, leadership and human relations skills, and excellent customer service skills.
• Requires keyboarding skills and the ability to use and maintain information, charges, and reports in an ERP system.
• Requires extensive use of Microsoft Office products, particularly Outlook and Excel.
• Requires capability of working with attention to detail and required time management skills.

MINIMUM QUALIFICATIONS

• Associate’s degree in business, Purchasing, or Procurement, or equivalent experience and training.
• Requires two (2) years' experience in supply chain management and/or the medical field, with a broad understanding of medical supplies, medical supply handling, and inventory management.
• Must have a valid State Driver’s License.
• Must be able to drive to multiple sites in assigned region to perform inventory management tasks.

PREFERRED QUALIFICATIONS

• Bachelor's degree preferred.
• Experience using an ERP system to perform supply chain tasks.
• Additional related clinical or procurement knowledge and experience is a plus.
• Additional related education and/or experience.

EEO Statement:

EEO/Disabled/Veterans

Our organization supports a drug-free work environment.

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