Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Organizational Context and Scope

Under the overall supervision of the Deputy Regional Director (Management) and direct supervision of the Regional Supply Chain Officer, the Regional Supply Chain Associate will be responsible and accountable for supporting the Supply Chain (SC) activities in the Region, guided by Supply Chain Management objectives to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner.
In particular, the Regional Supply Chain Associate will assist to strengthen the regional advisory support to bridge technical capacity gaps at the Country Office (CO) level and enhancement of coordination and knowledge sharing across Country Offices (COs) in the Region.

1.Assist with conducting strategic planning for SC related activities in the Region in close collaboration with internal and external stakeholders in the COs in the Region, as well as relevant units at HQ.
2.Assist the implementation of the SC Strategy and related projects in the Region, in accordance with IOM Supply Chain Strategy, the ongoing application of internal governance framework, business transformation and other initiatives.
3.Assist the monitoring, assessing and managing the SC risks at the regional level. Support mitigation of potential SC related risks evolving in the Region.
4.Assiss in provision of support and advice to guide the emergency SC operations, particularly the rapid deployment of SC personnel at the onset of any crisis.
5.Assist in provision of specialized advisory services and technical guidance to COs in the Region, in particular to SC Teams and Senior Management. Also assist in collecting and analyzing data related to the SC operations and prepare reports for management to assess effectiveness and identify areas for improvement.
6.Assist the review, evaluation and consolidation of Regional Procurement Plans to identify opportunities for regional Long-Term Agreements (LTAs) development and procurement collaboration. Leverage the use of global LTAs and Prepositioned Stocks and ensure coordination with other Regions to expedite delivery.
7.Engage with COs in the Region, to assist in provision advice and guidance in defining and implementing effective procurement strategies, focusing on efficiency gains, process acceleration, risk mitigation, and scalability. Assist the creation of procurement action plans, including tendering, evaluation, and contract management processes.
8.Assist in provision advice, guidance and support the COs in the Region with management of Implementing Partners (IPs), including identification of potential IPs based on their expertise, historical records, capacity and presence within the Region.
9.Assist in provision of advice, guidance and support to the COs in the Region in managing complex procurement cases, in consultation with IOM technical departments.
10.Monitor assets in the Region, including armored vehicles, to coordinate asset utilization across the COs, and beyond.
11.Assist the COs in the Region with establishment and management of robust appropriate internal control mechanisms for Supply Chain Management process to safeguard the Organization's assets and prevent fraud, while ensuring that CO specific administrative procedures are in place and followed in accordance with the Organization's rules and regulations.
12.Assist with identification of training needs in the Region, and organization of trainings and workshops to foster knowledge sharing across COs.
13.Provide support to assess the SC staff capacities and overall SC operations in the Region.
14.When required, participate in the UN inter-agency meetings and forums related to SC management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives.
15.Assist the establishment and maintenance connections with peers to explore collaborative procurement opportunities within the UN system in the Region.
16.Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement or a related field from an accredited academic institution with four years of relevant professional experience; or,
• University degree in the above fields with six years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Experience in leading and managing diverse supply chain operations; and,

Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers.

Skills

Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's system and processes as they apply to procurement and logistics; and,

Excellent level of computer literacy; and,

Good knowledge of ERP system is an advantage.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, TO COPY-PASTE FROM POSTING DESCRIPTION

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage Demonstrates willingness to take a stand on issues of importance.
• Empathy Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge Continuously seeks to learn, share knowledge and innovate.
• Accountability Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (applicable only if with direct reports)

• Leadership Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies