Job Description

As the Regional Purchasing Officer, you will be responsible for property purchasing operations, overseeing the management of purchasing department team members, and implementing sound purchasing policies, systems, solutions, and procedures that adhere to Company standards. You will also collaborate with the Finance and Operations Departments in monitoring, reporting, and controlling the Cost of Sales (CoS) for the hostel, including activities like audit and control, financial analysis and reporting, budgeting, and forecasting.

Furthermore, you will be instrumental in building a strong foundation of character development within the organization by embodying Mad Monkey core values: Curiosity, Positivity, Courage, Sincerity, Family Spirit, and Diversity, Inclusion, and Sustainability. Your commitment to these values will contribute to creating a positive and inclusive work culture that promotes growth, innovation, and success.

RESPONSIBILITIES:

Procurement & Compliance

• Ensure the execution and adherence to company purchasing policies, systems, and procedures.
• Create purchase orders in the system based on approved purchase requisitions, procure all supplies, and guarantee timely and accurate payments to vendors.
• Collaborate with the Finance and Operations departments to facilitate the smooth and efficient processing of monthly bill payments.

Sourcing & Cost Management

• Identify and research potential suppliers for regional and hostel needs, considering factors such as quality, price, reliability, lead times, and sustainability practices.
• Negotiate pricing and contract terms with suppliers to achieve cost savings and favorable payment conditions.
• Process market lists from the Executive Chef or other departments and arrange deliveries.
• Maintain up-to-date quotations and supplier price lists.

Inventory Management

• Review delivered item discrepancy reports (price and quantity variances) and provide explanations when necessary, approving the reports as appropriate.
• Generate slow-moving inventory lists regularly.
• Ensure item validity, initiate forced issuance of obsolete items, and follow up on disposal actions.

Recordkeeping & Compliance

• Verify that all documentation and proper quotations are maintained and filed as per company policies and procedures.
• Keep all documents, files, and listings up-to-date and perform duties efficiently.
• Ensure suppliers adhere to hygiene regulations for delivered goods.
• Maintain all records in a readily auditable format.

SKILLS AND QUALIFICATIONS:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Minimum of 2-3 years of experience in purchasing or procurement roles.
• Familiarity with the hospitality industry is a plus.
• Strong communication and interpersonal skills are essential.
• Highly organized and meticulous attention to detail.
• Ability to collaborate effectively with cross-functional teams.
• Proven track record of cost savings and achieving procurement goals.
• In-depth understanding of procurement processes.
• Knowledge of inventory control practices.
• Ability to research market trends and identify potential cost-saving opportunities.
• Experience managing multiple projects simultaneously and meeting deadlines.
• Ability to analyze data from various sources to inform purchasing decisions.
• Aptitude for identifying procurement challenges and implementing effective solutions to overcome them.
• Proficiency in negotiation techniques to secure the best deals.
• Proficiency in using procurement software and Microsoft Office applications.
• Knowledge of relevant laws, regulations, and standards governing procurement practices.