Job Description

Spring Oak is proud to be recognized as a "Great Place to Work" our motto is "Welcome to the Family" We believe in creating a warm welcoming, and uplifting environment where residents and staff celebrate life and wellness to the fullest.
The Regional Human Resources Support Specialist provides multi-site HR support across the region, ensuring consistency and compliance with company policies, federal and state employment laws, and best practices. This role serves as a key resource for leave of absence administration (including FMLA and state-specific leave programs), assists with payroll processing, and supports the HR team with employee relations, onboarding, and compliance initiatives.

Responsibilities:

• Administer and track FMLA and state-specific leave programs, ensuring compliance with all applicable laws and company policies.
• Serve as a primary contact for employees and managers regarding leave eligibility, documentation, and return-to-work procedures.
• Work with internal payroll to facilitate timely payment of benefits for employees on leave, as needed.
• Oversee and support biweekly payroll processing for assigned locations, ensuring accuracy and timely submission.
• Audit timesheets, resolve payroll discrepancies, and ensure compliance with state and federal wage and hour regulations.
• Partner with community leadership and the corporate payroll department to address payroll questions and corrections.
• Prepare and maintain accurate HR and payroll reports, ensuring confidentiality and data integrity.
• Provide day-to-day HR support to community leaders and employees across multiple sites.
• Assist with employee relations investigations, documentation, and progressive disciplinary actions under the guidance of the Corporate Director of Human Resources.
• Support recruitment, onboarding, and offboarding processes to ensure consistency across the region.
• Maintain compliance with employment laws across all states within the region.
• Stay current on federal and state employment laws, especially as they relate to leave administration, wage and hour regulations, and workplace compliance.
• Monitor and track employee performance evaluations, including 90-day probationary reviews and annual performance reviews, ensuring timely completion and compliance with company standards.
• Support training initiatives related to HR policy updates, payroll procedures, and employee relations best practices

Qualifications:

• Associate’s or bachelor’s degree in human resources, Business Administration, or 3–5 years of progressive HR experience.
• PHR or CP preferred
• Experience using Paylocity a plus
• Experience in Senior living or Healthcare environments preferred
• Solid understanding of FMLA and state-specific leave of absence laws.
• Experience in payroll processing and auditing required.
• Strong knowledge of employment laws, HR practices, and confidentiality standards.
• Excellent communication, organizational, and time-management skills.
• Proficiency with HRIS, timekeeping, and payroll systems.
• Ability to travel within the assigned region as needed (Vineland, Berlin, Atlantic City, Toms River, Forked River, Lakewood)

Why Join Spring Oak?
Spring Oak offers a competitive salary, benefits package, and a supportive work environment. We are a family-owned and operated company, and we take pride in the family-like atmosphere we create for our employees.
"Great Place to Work" Certified April 2025-April 2026
401(K) Company Match
Health, Dental, & Vision Insurance
Paid time Off (PTO)