Job Description
General Responsibilities:
Manage the planning, organization, and financial activities related to project registrations, invoicing, WIP management, revenue recognition, and collections. Partner with Corporate Accounting and Operational Finance to maintain compliance with invoicing procedures according to industry practices and Company policies. Responsibility includes hiring, training, mentoring, developing, workload planning, managing performance and other related activities.
Essential Roles and Responsibilities:
Through partnership and guidance from Operational Finance, assist with the planning, organizing, and managing of financial activities related to project registrations, invoicing, WIP management, revenue recognition, and collections.Acting as an extension of the Project Manager as a trusted and valued partner, participate in meetings with regional leadership to remedy any AR, WIP, UR issues, collaborating on ideas for effective and timely resolution.Ensure compliance with invoicing procedures according to industry practices and company policies.Lead a team of accounting professionals to produce accurate, timely, and consistent client invoices along with accurate project registrations and effective collection efforts.Read, understand, and analyze project contracts related to billing and revenue recognition. Have the ability to comprehend how contractual language impacts project financials.Investigate and elevate financial or contractual project issues to Operational Finance and Operations Management.Help coordinate regional billing and communicate billing services to Operations Project Management.Receive quality assurance audits from Operational Finance related to the staff’s quality of work and hold regional staff accountable.Support the evaluation and monitoring of workloads for regional accounting staff.Review aged WIP and AR to support strategic initiatives and report on excessive unbilled WIP and uncollected AR.Participate in internal and external clients to facilitate smooth workflow of project documentation, invoicing practices and ensure positive cash flow.Oversee the management of electronic project files related to financial documentation, including contracts, work authorizations, budget tracking, payment applications, client invoices, and internal approvals.Identify billing and/or accounts receivable discrepancies, research their origin, and execute corrective measures.Demonstrate proficiency in company software relevant to the job, including project registration systems, billing platforms, and collections tools.Assist in providing training to Project Managers and support staff on financial reports and tools.Maintain a positive and professional attitude in interactions with peers, billing staff, managers, and clients.Perform data analysis as needed or requested.Actively participate in Operational Accounting initiatives, ERP system improvements, and ad hoc projects.Oversee regional procurement activities.Lead safety efforts for team and ensure team follows safety rules and guidelines. Responsible for creating and modeling a safe work environment; demonstrates safety practices. Promote pre-task planning for all projects.Promote continuous quality monitoring and improvement on projects. Monitor quality standards and practices. Perform other duties as assigned. Requirements:
Bachelor’s degree in Accounting, Finance, or related field with minimum of 8 years of experience. Or, in lieu of a degree, a minimum of 12 years’ related experience. Master’s degree preferred. Knowledge of accounting principles, practices, and procedures.Knowledge of common business processes including accounts payable, accounts receivable/invoicing, financial reporting, etc.Advanced knowledge of Excel, including proficiency with pivot tables, lookup and advance formulas. A valid driver’s license with acceptable violation history may be required.
