Job Description

RESPONSIBILITIES

Accommodation Management:
 Collaborate with departments to assess and define accommodation requirements and lead the required properties’ search process in coordination with the requesting departments concerned.

 Identify, evaluate, and negotiate leases for suitable properties based on location, condition, and cost-effectiveness.

 Ensure compliance with lease terms, regulatory requirements, and organizational policies.  Prepare, maintain, and manage documentation for approvals, lease contracts, and regulatory compliance.  Coordinate the preparation and readiness of accommodations for tenants, ensuring all necessary inspections and preparations are completed.

 Manage main accommodations’ budgets, ensuring cost-effectiveness and adherence to financial guidelines.

 Oversee housekeeping, maintenance, safety protocols, and security measures for all accommodation facilities.

 Facilitate employee relocations and transfers in accordance with established procedures.

 Coordinate lease handover processes, including inspections, repairs, and utility transfers. Building Services Responsibilities:

 Manage workspace design, layout changes, and allocation based on organizational needs and operational efficiency.

 Oversee maintenance requests, preventive maintenance activities, and manage service contracts.

 Supervise reception services, including visitor management and coordination of hospitality arrangements.

 Manage utility services such as electricity, water, and telecommunications, ensuring efficient usage and timely payments.

 Ensure compliance with building regulations, municipality licenses, and civil defense requirements.

 Monitor and address penalties related to facility operations and manage objection processes or penalty payments as required

REQUIRED SKILLS

 In-depth knowledge of accommodation services, facility management, building systems, and maintenance practices

 Ability to work effectively in culturally diverse environments

 Strong communication skills

 High level of accuracy and attention to detail

 Strong analytical skills

 Effective leadership capabilities

 Proven problem-solving abilities

 Proficiency in the English language