Job Description

We are hiring for:

Regional Business Office Manager

Type:

Regular

If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services!

Serves as confidential and exclusive support to the Chief Executive Officer (CEO). Independently handles a wide variety of situations involving administrative functions for the executive office. Serves as the administrative office manager for the corporate office and supervises the Office Coordinator.

Education, Licensure, and Experience required for the position include:
BS/BA from four-year college or university preferred.

Physical requirements to perform essential functions of the job included:
Regularly required to lift 10 lbs. Must be able to lift a minimum of 15 lbs. Must be able to pull a minimum of 10 lbs. Must be able to squat, kneel, crawl, crouch, climb, and stop. Must be able to regularly use hands to finger, handle, or feel objects, tools, or controls. Required to regularly stand and walk. Must be able to demonstrate proficiency in CPR from the floor level requiring to work on hands, knees, bending, standing and lifting. Vision requirements include close vision, distance vision, and peripheral vision. Must be able to talk and hear.

Experienced Office Assistants, Receptionists, and Administrative Assistants – we need your organizational and office management skills to fill a role at RHA Health Services.

RHA Health Services is looking for motivated, detail oriented operations leaders with the ability to multitask to join our team as an Office Coordinator. This position will be housed at the corporate office located in downtown Asheville, NC. In this dynamic role, you will be responsible for:

• Supervising office activities to achieve maximum expense control and productivity
• Developing procedures and policies for office activities including: filing, records maintenance, offsite storage, office supplies, office equipment, office vendors, phone support, faxes, and mail distribution
• Responsible for the maintenance of office equipment and supplies
• Providing executive assistance to the President of RHA Health Services.

If you’re looking for an opportunity to truly make a difference in the lives of the people that you serve then consider RHAHealth Services where we put people first!

Job Responsibilities

As an Office Coordinator, you will responsible but not limited to the following:

• Assists with Office Duties: Ensures corporate office services are working in the most cost effective, efficient and effective manner. Ensuring phone is answered and calls are routed. Ensures office equipment is maintained in good working condition including: fax, copier/scanner, postage, and phone. Orders and organizes office supplies, and assures adequate supplies are kept at all times. Serves as the custodial authority for office storage spaces. Maintains schedule for corporate staff.
• Assists Executives with Various Tasks: Ensures requests from the President for action and information are furnished in an accurate and timely manner.Follows-up with individuals providing information and documentation, prints information their use in financial reviews, board meetings, MCO meetings and other business meetings.
• Manages Meeting and Event Planning: Manages office meetings and events. Plans the facility, rooming and refreshments for corporate meetings and special events as directed. Plans and organizes large corporate events. Arranges meetings and teleconferences and coordinates participation as directed. Coordinates schedule for President, and arranges appointments as directed. Coordinates travel and hotel accommodations for Executives as well as incoming guests.
• Performs Office Manager Responsibilities- Ensures break area and conference rooms are neat and adequate supplies are furnished. Assists with special projects such as: assembling materials, special mailings, meeting preparations, creating presentations, ordering materials, and performing data entry. Assists with various projects for the HR Department

Requirements

Successful candidates of the Office Assistant role are able to handle multiple responsibilities in a fast paced business office while ensuring operational goals and objectives are met efficiently and effectively. Additional requirements of the Office Assistant role include:

• BS/BA from four-year college or university preferred.
• Prefer 1-2 years related experience and/or training; or equivalent combination of education and experience.
• Experience with computer software for word processing, spreadsheets, and database. Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and the coordination of people and resources.

Benefits

RHA Health Services offers a competitive compensation and benefits package to eligible employees that are aimed at supporting your health and wellness, financial planning, work life balance, and protection from the unexpected. The comprehensive compensation and benefits package for full-time employees includes:

• Competitive compensation program including regular performance feedback and coaching
• Healthcare insurance: Medical, Dental, Vision, Disability, Voluntary Benefits, Employee Assistance Program, Telemed and Pharmacy Insurance,
Health Advocate service which assists employees find doctors, schedule appointments, estimate costs, answer medical/prescription questions,resolve medical claims issues and basically does the legwork for employees
• Offering free diabetic medication and supplies
• 401(k) retirement savings program with Wells Fargo
• Paid Time Off
• Company sponsored Life and AD&D Insurance
• Extensive Wellness Programs including company paid scholarships for healthy weight management and nicotine cessation, several wellness challenges and rewards through the year.
• Free Annual Health Screening and wellness coaching event.
• Discounted medical premiums for nicotine free employees.
• Free CPR, first aid and job specific training opportunities
• Opportunity to make a difference in the lives of the people that you serve

Pre-employment screening:

• Complete criminal background
• Name checked in the registries. (OIG exclusions database, Child Abuse Registry, and Offenders Against Individuals with Developmental Disabilities)
• Drug testing
• Education verification and other credentialing based on position requirements.
• Proof of employment history or references (if required)
• Positions that require driving Proof of driver's license, driver's insurance, and vehicle, IF required for providing transportation for individuals.

We offer the following benefits to employees:

• Payactiv: early access to the money you’ve earned from hours you’ve already worked, before payday!
• Employee perks and discount program to help you save money!
• Paid Time Off (full-time employees only)
• Health/Insurance (full-time employees only)
• 401(k) retirement savings program
• Wellbeing Programs: Physical, Emotional and Financial
• Chronic Disease management programs for hypertension and diabetes (for qualifying employees)
• Training: Free CPR, first aid, and job-specific training opportunities

*contract/contingent workers and interns do not qualify for any of the above benefits

EEO Statement RHA is an equal opportunity employer. In addition, we provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances. If you are an individual with a disability and need a reasonable accommodation to participate in the application process, please contact our solutions center.

About RHA:

At RHA Health Services, we help individuals with intellectual and developmental disabilities, mental health and/or substance use needs live their best lives. Our mission is to provide a safe and healthy environment while creating opportunities for personal outcomes.

For over 30 years, the people we serve and support have remained at the very center of everything we do. RHA currently provides services in North Carolina, Georgia, Pennsylvania, Tennessee, and New Jersey.

If you are ready to make a difference in the lives of people we serve and support apply to join the team today.