Main Responsibilities

• Greet and assist visitors, applicants, deliveries, salesmen, and customers at the front desk.
• Processing internal and external sales weekly
• Manage phone calls, directing inquiries, and messages as appropriate
• Book hotels for employees traveling on business as needed
• Set up iPhones and iPads for employee use
• Order and maintain inventory of employee uniforms
• Receive and distribute plant packages and mail
• Prepare and clean up for office events, including Family Fun Day, Customer Appreciation Day, Christmas Luncheon, etc
• Handle FedEx and certified mailings
• Manage and Distribute company tickets for events
• Call for repair, maintenance, and cleaning services for the office and ensure annual contract renewal
• Scan invoices to accounts payable mailbox
• File and purge records as needed
• Order, pick up, and stock office supplies as needed
• Process deposits as needed
• Collect and disperse lien waivers and payment documentation
• License renewals
• Other responsibilities as assigned

Requirements

• Associate’s degree or currently pursuing a degree in Business Administration, Accounting, or a related field is preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Strong interpersonal skills to interact with employees and clients.
• Previous experience in an administrative role is a plus.
• Basic knowledge of accounting principles is advantageous but not required.
• Must be reliable, punctual, and able to work independently.

Physical Demands and Work Environment

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
• The employee is regularly required to sit, stand, walk,climb, balance, stoop, kneel and crawl.
• Must be able to speak and hear Must be able to lift up to 40 pounds.

Benefits

• Competitive pay & comprehensive benefits include paid holidays, vacation, life insurance, accidental death & dismemberment insurance, group health plan options (incl. medical, dental & vision, HSA, FSA), short term
  disability benefits & 401(k)/401(k) Roth w/company match.