Job Description

Remote Recruitment and Researcher Administrator
Salary: Up to $2,000 AUD/ month + commission

The client is an Australian boutique recruitment agency specialising across the fashion, retail, beauty, wellness, digital, e-commerce, FMCG and consumer sectors. The team consists of six consultants and a manager, partnering with some of Australia’s leading brands across creative, digital and commercial recruitment.

We are currently seeking a mature, highly organised Recruitment Administrator / Researcher to support our growing team remotely from the Philippines. We highly value long-term team relationships and have strong retention within our offshore support team.

RESPONSIBILITIES:

• Candidate Sourcing and Shortlisting
• Review active vacancies and consultant briefs to understand the role requirements.
• Search for relevant candidates through LinkedIn Recruiter, JobAdder and other sourcing platforms.
• Identify and approach suitable passive and active candidates.
• Build targeted talent pipelines for current and future vacancies.
• Review applications and determine which candidates meet the essential requirements.
• Prepare high-quality candidate shortlists for consultants.
• Prioritise candidate quality and suitability rather than simply producing large volumes of names.
• Candidate Calling and Screening
• Proactively call candidates regarding suitable employment opportunities.
• Conduct initial telephone and video screening interviews.
• Assess candidates’ experience, skills, achievements and suitability for the position.
• Pre-qualify candidates before referring them to a consultant.
• Confirm salary expectations, location, availability, notice period, working rights and motivation for moving roles.
• Clearly explain the opportunity and accurately represent Who in the Zoo and our clients.
• Identify any concerns or gaps that consultants should be aware of.
• Record clear and useful screening notes in JobAdder.
• Maintain professional and consistent communication throughout the candidate process.
• Interview and Meeting Coordination
• Book qualified candidates into meetings with the relevant recruitment consultant.
• Coordinate candidate availability and interview times.
• Confirm appointments and follow up with candidates to reduce cancellations and no-shows.
• Ensure consultants have complete candidate information before each meeting.
• Follow up with candidates after interviews and communicate feedback to the consultant.
• Recruitment Systems and Candidate Management
• Maintain accurate candidate records and activity notes in JobAdder.
• Keep candidate statuses, availability and contact details current.
• Use LinkedIn Recruiter and relevant sourcing tools effectively.
• Track candidates from initial contact through to consultant interview and placement.
• Maintain organised talent pipelines for each consultant and vacancy.

• Performance Expectations

• Success in this role will be measured by:
• The quality and suitability of candidates shortlisted.
• The number of qualified candidates booked with consultants.
• Candidate response and engagement rates.
• The accuracy and quality of screening notes.
• Interview attendance rates.
• The number of candidates progressing through the recruitment process.
• Successful placements generated with your assistance.
• Bonus Structure
• In addition to the monthly salary, the successful candidate will receive an additional A$100 bonus for assistant successfully placed candidates
• There is no cap on the number of placement bonuses that can be earned.

Requirements

You must be:

• Confident and professional when speaking with candidates by phone and video.
• Comfortable making a high volume of proactive candidate calls.
• Able to assess candidate suitability and ask effective screening questions.
• Commercially aware and capable of understanding different job briefs.
• Mature, reliable and highly organised.
• An excellent verbal and written English communicator.
• Persistent and proactive without being overly aggressive.
• Comfortable working to activity and placement targets.
• Able to manage multiple vacancies and candidate pipelines.
• Experienced with LinkedIn Recruiter, JobAdder or a similar recruitment system.
• Interested in fashion, retail, beauty, digital, e-commerce and consumer brands.
• Available to work during Australian business hours.

Benefits

• A stable, long-term remote position with an established Australian recruitment agency.

• Direct exposure to experienced recruitment consultants.
• Training across recruitment, candidate screening and specialist industry sectors.
• A clear placement bonus structure that rewards successful results.
• The opportunity to develop into a broader candidate management or recruitment role.
• A supportive team that values initiative, accountability and long-term commitment.
• Remote Work Setup