Job Description

Locations: Jacksonville, Florida

Categories: Office and Clerical

Req ID: 68399

Overview

The Provider Recruitment Assistant is a detail-oriented and highly organized individual who will support our recruitment team in attracting and hiring top-tier medical professionals. The Provider Recruitment Assistant will be responsible for administrative tasks, candidate communication, scheduling interviews, and assisting with the recruitment, hiring, and onboarding process.

Responsibilities

• Assist in the recruitment, hiring, and onboarding process for physicians and advanced practice providers by coordinating interviews, scheduling appointments, and maintaining communication with candidates.
• Prepare and post job listings on various job boards, medical recruitment websites, and other platforms
• Track and manage provider applicants, ensuring that resumes and applications are processed in a timely and organized manner
• Maintain a database of the candidates, keeping records up to date and organized
• Communicate effectively with candidates throughout the recruitment, hiring, and onboarding process, providing updates and answering questions about the full process.
• Coordinate and organize interviews for prospective candidates, including arranging travel logistics if necessary.
• Assist with the onboarding process for newly hired physicians and advanced practice providers, including coordinating paperwork, credentials verification, and other pre-employment tasks.
• Ensure that all recruitment materials and communications align with organizational policies and standards.
• Support the recruitment team with various administrative tasks as needed.

Qualifications

High School Diploma/Equivalent is required.

One year of administrative experience is required.

Preferences:

Experience in healthcare or recruitment preferred

Skills required:

• Strong communication (written and verbal) and interpersonal skills.
• Exceptional organizational and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with applicant tracking systems (ATS) and recruitment software is a plus.
• Knowledge of medical terminology and the healthcare recruitment process is preferred

Personal Attributes:

• Detail-oriented with a proactive attitude and ability to work independently.
• Strong interpersonal skills and ability to build relationships with candidates and team members.
• Adaptable and able to thrive in a fast-paced environment.
• Strong problem-solving abilities and a commitment to continuous improvement.