Job Description

About the Opportunity

We’re looking for a proactive, organised and people-focused Recruitment Pipeline Coordinator to support a growing recruitment team.

This role is ideal for someone with experience in recruitment, talent acquisition, candidate sourcing, recruitment coordination or high-volume candidate management who enjoys keeping processes moving, maintaining accurate records and ensuring candidates receive timely follow-ups.

You’ll play an important role in managing candidates throughout the recruitment pipeline, maintaining accurate candidate information in Salesforce, coordinating with facilities, completing reference checks and helping the wider recruitment team meet its sourcing, activity and interview targets.

The successful candidate will be energetic, reliable, responsive and comfortable working in a structured, fast-paced, target-driven environment where communication, accountability and consistent follow-through are essential.

Requirements

Key Responsibilities

1. Candidate Pipeline Management

• Manage and monitor candidates throughout the recruitment pipeline, ensuring each candidate progresses through the appropriate stages.
• Maintain accurate, up-to-date candidate profiles, contact details, notes and status updates in Salesforce.
• Monitor candidate progress and identify outstanding actions, delays or bottlenecks.
• Follow up with candidates and relevant stakeholders to keep recruitment processes moving.
• Ensure candidate records and pipeline information are organised, complete and reliable.

2. Recruitment Coordination and Follow-Up

• Coordinate candidate communication, follow-ups and next steps throughout the recruitment process.
• Liaise with facilities and other relevant stakeholders to obtain updates, confirm information and resolve outstanding items.
• Ensure candidates and stakeholders receive timely, professional communication.
• Track outstanding actions and follow through until tasks are completed.
• Support interview coordination and help ensure candidates are ready for the next stage.

3. Reference Checks and Candidate Verification

• Conduct and coordinate candidate reference checks in line with the recruitment process.
• Follow up with referees and relevant contacts to obtain outstanding feedback.
• Record reference outcomes and supporting information accurately in the appropriate systems.
• Escalate missing information, inconsistencies or concerns to the relevant team member.

4. Recruitment Systems and Administration

• Use Salesforce and other recruitment systems to manage candidate information, track progress and maintain accurate records.
• Ensure recruitment data is consistently updated and reflects the current status of each candidate.
• Support the team with recruitment administration, reporting and pipeline maintenance.
• Learn new systems, processes and workflows quickly as the business grows.

5. Targets, Performance and Team Collaboration

• Work towards agreed recruitment activity, sourcing, follow-up and interview targets.
• Monitor individual progress and outstanding tasks to ensure deadlines and expectations are met.
• Participate in regular team meetings, check-ins and performance discussions.
• Communicate progress, challenges and potential bottlenecks proactively.
• Collaborate with recruiters and other team members to achieve shared recruitment goals.
• Take ownership of assigned responsibilities and remain accountable for completing work to a high standard.

Minimum Requirements

• Previous experience in recruitment, talent acquisition, recruitment coordination, candidate sourcing or candidate pipeline management.
• Experience managing a high-volume candidate pipeline or coordinating multiple candidates and vacancies simultaneously.
• Familiarity with ATS, CRM, recruitment or candidate database systems.
• Experience using Salesforce is advantageous; the ability to learn and adapt to new systems quickly is essential.
• Strong computer literacy and confidence working across multiple digital platforms.
• Excellent written and verbal communication skills.
• Strong organisational skills, attention to detail and time-management abilities.
• Excellent follow-up and follow-through skills.
• Comfortable working towards structured activity, sourcing and interview targets.
• Able to work independently while collaborating effectively with a wider team.
• Reliable, responsive and accountable, with a strong sense of ownership.
• Comfortable with regular team communication, performance monitoring and structured oversight.
• Resilient and able to perform effectively in a fast-paced, high-volume environment.

Preferred Personality Traits

• Friendly, personable and confident when communicating with candidates and stakeholders.
• Professional, well-spoken and well-presented.
• Energetic, proactive and solutions-oriented.
• Highly organised, consistent and detail-focused.
• Persistent with follow-ups without being pushy or unprofessional.
• Comfortable communicating with American clients and stakeholders in a direct, fast-paced and results-focused business environment.
• Open to feedback, coaching and regular performance discussions.
• A team player who takes initiative and follows through on commitments.

What Success Looks Like

• Candidate pipelines are accurate, organised and consistently maintained.
• Candidates and stakeholders receive timely follow-ups.
• Reference checks and outstanding candidate requirements are completed efficiently.
• Recruitment bottlenecks are identified and addressed proactively.
• Agreed sourcing, activity and interview targets are consistently supported.
• The recruitment team has clear visibility into candidate progress and outstanding actions.
• The individual demonstrates reliability, responsiveness, accountability and strong ownership of their workload.

Working Environment

This is a remote position supporting a US-based client. The successful candidate must be comfortable working US business hours, communicating confidently with American stakeholders and operating within a structured, performance-driven environment.

The role follows a Monday-to-Friday schedule, with no weekend work and US public holidays observed.

If you enjoy working with people, keeping recruitment processes organised and making sure nothing falls through the cracks, this could be an excellent opportunity to grow within a busy, expanding recruitment operation.