Job Description

Overview

The AI era is being built here. Come help us shape how it gets built, one candidate at a time. Microsoft AI (MAI)'s mission is to use AI responsibly to make everyone more informed, capable, and supported. We are creating unique and powerful products that will change lives. We are proud of what we build and how we build it, and our products will define the AI era. None of it happens without the people, and the people do not arrive by accident. The landscape is shifting faster than anyone predicted, and this role puts you right at the centre of it.

Microsoft's mission is to empower every person and organization on the planet. Our job in MAI HR Recruiting is to find the people who will do it. We are looking for a highly motivated and agile Recruiting Coordinator to join the Microsoft AI Recruiting team in New York City, supporting recruiting across the United States and EMEA. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and shows unwavering attention to detail. We are looking for someone fluent in the rhythms of AI and research hiring, who earns the trust of candidates and hiring teams quickly, and who is happy to be judged on results.

As a Recruiting Coordinator for MAI in New York, you will shape the experience of every candidate we meet while the team hires top AI talent in a market that changes by the week. You will deliver a seamless hiring process across multiple US time zones and international locations. You will partner closely with recruiters and hiring managers, remove roadblocks, and make informed decisions that keep objectives on track. This role will let you build expertise in frontier AI and research hiring, work directly with senior technical leaders, and grow into the wider talent acquisition profession. The role is based in New York City and follows a hybrid pattern of three days per week in the office.

The ideal candidate for this role:

• Is meticulously detailed and organized and takes pride in a process that never drops a candidate.
• Communicates clearly and warmly with everyone, from a first-time applicant to a distinguished researcher.
• Thrives in dynamic, high-growth environments where agility and adaptability decide the outcome.
• Embraces ambiguity with confidence, acts decisively, and brings energy and creativity to work.
• Is passionate about AI and eager to help build the teams shaping the future of human-AI collaboration.
• Gains energy from making other people successful, whether that is a candidate, an interviewer, or a recruiter.

Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

• Own high-volume, complex interview scheduling across US time zones and EMEA, including panels that span the United States, Europe, and other international locations. • Coordinate availability across candidates, interviewers, hiring managers, and the executive office team, confirming details early and handling changes calmly and quickly.
• Deliver an upleveled candidate experience for senior researchers, engineers, and scientists, from first contact through onsite hosting and offer, so that every candidate leaves energized by their experience with Microsoft AI.
• Act as a trusted partner to recruiters and hiring managers, anticipating what they need before they ask and protecting their time for the work only, they can do.
• Prepare interviewers with the context, materials, and briefings they need, and keep interview loops running on time.
• Maintain accurate, real-time records in the applicant tracking system: track interview stages, follow up on feedback, and keep data clean for reporting.
• Support onsite and travel logistics for candidates, including visits to the New York City office and other US sites, and travel booking. Coordinate US work authorization and immigration matters with the relevant partners.
• Uphold compliance and data privacy requirements across US hiring, including federal and state employment and privacy rules and New York City hiring regulations, while keeping the process efficient and focused on candidates.
• Spot friction in the process, raise it with the team, and help fix it. Improve templates, workflows, and tooling so the team gets measurably faster each quarter.

Other

• Embody our culture and values

Qualifications

Required/minimum qualifications

• Bachelor's Degree AND 2+ years talent acquisition experience (e.g., recruiting, sourcing), HR experience, or industry experience related to role
• OR equivalent experience.

Additional or preferred qualifications

• Bachelor's Degree AND 5+ years talent acquisition experience (e.g., recruiting, sourcing), HR experience, or industry experience related to role
• OR Master's Degree AND 3+ years talent acquisition experience (e.g., recruiting, sourcing), HR experience, or industry experience related to role
• OR equivalent experience.
• Demonstrable experience in recruiting coordination, HR, or administrative roles in the technology sector, including high-volume interview scheduling. • Experience coordinating recruiting in a technology, AI lab, or research environment, supporting technical or research hiring. • Proficiency with scheduling tools and applicant tracking systems.
• • Experience coordinating interviews across US and international markets and multiple time zones, including candidate travel and immigration support.
• • Experience supporting a frontier AI lab or research organization, and comfort with the vocabulary of AI, machine learning, and research roles.
• • Startup or high-growth experience, with a track record of adapting quickly, managing competing priorities, and putting efficient workflows in place as the business changes.
• • Experience improving coordination processes or tooling, including using automation or AI assistants to reduce manual work.
• • Experience coordinating in Greenhouse ATS

Talent Acquisition IC3 - The typical base pay range for this role across the U.S. is USD $70,500 - $139,700 per year. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $95,000 - $153,200 per year.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:

https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.