Job Description

Duties and responsibilities:

• Provides full administrative support to all team members
• Upload position on ATS system as received
• Managing the interview scheduling process
• Ensuring all recruitment activity is tracked within various systems
• Initiating background checks in the systems and with external agencies
• Building and maintaining strong working relationships between all parties, making sure they are constantly up to date with the process
• Managing Outlook inbox effectively
• Sending screening links to candidates via email
• Monitoring the systems for candidate responses
• Arranging interviews by calling candidates and sending confirmation emails
• Sending Microsoft Teams invites to candidates
• Formatting CVs and uploading them to the online portal and managing interview invites via the portal
• Maintaining the recruitment administration via in-house and external systems
• Chasing candidates for availability
• Occasional minute-taking from conference calls
• Sending rejection notifications and offer letters to candidates
• Ad hoc assistance with other administrative tasks for the team when required
• Experience working in a busy administration role with conflicting deadlines.
• Experience working in a recruitment administration role is beneficial but not essential.
• Ability to pick up new systems easily, accustomed to working digitally using different systems.
• Strong organizational skills, ability to handle multiple tasks at once.
• Strong communication skills, and confident telephone manner for candidate communication.
• The ability to prioritize workloads and use initiative when making decisions is essential for this role.
• Ability to work in an accurate and timely manner.

Qualifications and experience:

• Matric Certificate / Grade 12 essential
• Diploma/Degree in any field essential
• 1 3 years of experience in an administration-driven environment essential
• Computer literacy: MS 365 suite essential
• Experience with various social media platforms (LinkedIn)
• APSO registration and certification (highly advantageous)
• 1 - 3 years of experience in recruitment - either in a fast-paced startup / progressive corporate environment and preferably with previous recruitment agency background (highly advantageous