Job Description

Position

Recruitment Administrator

Job Description:

Sources, screens, assesses and interviews suitable candidates in line with the business requirements and applicable processes and policies. Focusses on quality delivery and complies with orders by specific deadlines according to client needs. Accepts responsibility for liaising with other divisions to ensure that all work is effectively completed

Location

Richards Bay

Contract Type

Permanent

Minimum Requirements

Experience

• A minimum of 1 - 2 years relevant experience

Qualification:

• Grade 12
• Diploma in HR

Additional Requirements

N/A

Roles and Responsibilities

• Initial focus should always be to redeploy and have line of sight of all placed assignees who are not on indefinite contracts and/or who will soon be finishing on an indefinite assignment, to ensure a KPI of 80% redeployment on overall monthly placement are achieved • Receive Labour Recruitment enquiry and ensure all fields are complete before starting process • Conduct searches to match skill and culture by engaging with applicable assignees telephonically. • If talent is not available, initiate scout strategies outlined below. • Analyse the recruitment mix and churn of assigned generalist/specialist environment and pro- actively work with the resource team and operational team to build and maintain pools. • Ascertain any shortages of available skills in the pools and any special client requirements. • Customise sourcing and screening process to client needs, however ensuring the minimum BLU recruitment and selection methodologies are followed. Should the client to bypass the process or minimum requirements, the recruitment consultant must ensure that the relevant client indemnity forms are signed by the authorized client contact and BM/GM and uploaded as part of the ambassador file pack. • Conduct searches on existing internal and external available databases or find innovative means of advertising and sourcing suitable skills to form part of the shortage pool. E.g. PNET/Flyers/Community Relationships • Initiate, build and drive relationships with community leaders in all areas of recruitment where clients are situated and where business operates. • Drive initiatives in terms of Youth Unemployment and skills development. Ensure that all available pools have a 20% surplus of youth candidates readily available. • Place Ads if necessary obtaining approval first from RM – with Marketing approval • Required to source from junior to senior level positions and build candidate relationships with each. • Ensure all candidates are sufficiently screened telephonically before inviting to them to the center and ensure that communication channels are always open in terms of where the application is in the process. • Recruitment and Selection; • Schedule short-listed candidates for testing/interviews • Arrange candidates into groups and ensure the bookings are recorded at the resource reception. • Advise senior management of large groups invited to the center. • Ensure copies of ID, certificates, CV and signed MIE indemnity form, as per SOP, are uploaded/ available on the Adcorp allocated system prior to the interview. • Interview candidates who pass assessments according to job type using competency based recruitment methodologies and record notes on the candidate profile on the allocated Adcorp system of record. • For a candidate who successfully completed their interview, background checks (verifications and 2 references) need to be conducted before their application would be regarded successful. For all unsuccessful applications, the candidate need to be marked “Rejected” on the allocated Adcorp system of record. • For successful background checks, schedule BLU Induction that will explain processes and contractual documentation, to convert candidate to ambassador. • Ensure ambassador completes and signs their LDC , EEA1, Core Benefits and any other required file pack documentation.(excluding Annexure A) • Ensure the balance of the file pack have been uploaded and available on the Adcorp allocated system for the quality team to vet and issue employee number. • Act as an advisor on the LDC and forms if further questions exist following induction. • If required, compile/extract and send CV’s to client on BLU/Client template • Ensure a culture match has been conducted with the ambassadors and operations – physical/telephone interview with operations. • Receive feedback from Ops/client on CV’s sent and schedule interviews and brief candidates • Follow up with candidate after interview and obtain feedback from Ops/client • Confirm assignment, brief ambassadors re the assignment or when they can expect a call. • Drive a candidate centric model in terms of ensuring the candidate feels valued throughout the process, whether successful or not. • Analyze the recruitment mix and churn of assigned generalist/specialist environment and pro- actively work with the hub and operational team to build and maintain pools. • Ensure that the pools are maintained at the minimum required levels as per agreement with the operational teams and business. • Full accountability and responsibility for ensuring all required documentation for files is complete, accurate and filed • Ensure that the completed file pack is uploaded to the allocated Adcorp system or record. • Complete accurate weekly stats on standard template and send to the Regional Resource Manager • Ensure the required documentation management processes and systems are in place to ensure compliance with internal and Adcorp policies and procedures; • Ensure compliance with relevant legislation, company policies/SOPs and corporate governance requirements. • Ensure compliance with client specific requirements e.g. SLA or Adhoc instructions • The summary does not match the purpose on WD