Job Description

Joseph Gallagher is the leading UK based Civil Engineering & Tunnelling sub-contractor, growing significantly in the last 37 years into an international business. We have an award-winning reputation, industry leading safety culture and have had the privilege to be a part of some of the most critical infrastructure projects taking place today.

We are currently recruiting for a Recruitment Administrator to join our Recruitment Department.

The recruitment administrator supports the hiring process by coordinating logistics, managing candidate communication and handling administrative tasks from start to finish. Key responsibilities include scheduling interviews, conducting pre-employment checks, updating applicant tracking systems, and maintaining detailed records. The role requires strong organisational skills, attention to detail, and excellent communication abilities to liaise with candidates, referees and the recruiter.

• Pre-employment checks: Initiate and process background checks, reference checks, and other pre-employment verification procedures.
• Data and record management: Maintain and update applicant records in the applicant tracking system, and ensure all data is accurate and up-to-date.
• Administrative support: Assist with general administrative tasks such as managing recruitment mailboxes, preparing reports, and ensuring compliance with policies and procedures.

Key skills and qualifications

• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Attention to detail and a high degree of accuracy.
• Proficiency with Microsoft Office software i.e. Excel
• Ability to work independently and manage multiple priorities.
• A professional and proactive approach.
• Previous administrative experience, ideally within a recruitment or HR function

For more information, please contact ellen.gallagher@josephgallagher.co.uk