Job Description

• Manage full lifecycle coordination of requisitions, ensuring approvals and documentation are complete prior to opening roles
• Maintain job descriptions and recruiting templates within the Applicant Tracking System (ATS)
• Partner closely with hiring managers and department leaders to resolve requisition issues

• Audit requisitions against budget and headcount metrics to ensure alignment with approved workforce plans
• Approve or deny requisitions based on established guidelines and collaborate with HR leadership on compliance matters

• Prepare and process offer letters, ensuring accuracy in compensation, language, and approvals
• Track and ensure timely return of signed offers and proper documentation within ATS
• Coordinate onboarding logistics, including scheduling and new hire processing

• Manage background and reference check process with third-party vendors
• Serve as the primary point of contact for candidates throughout pre-employment screening
• Monitor progress, troubleshoot issues, and escalate when necessary

• Coordinate candidate applications and interview scheduling with recruiting team
• Track temporary staffing approvals and process agency invoices
• Generate weekly and ad-hoc recruiting reports, including open requisitions and hiring metrics
• Represent the organization at job fairs and recruiting events as needed

• High school diploma or GED required
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 5+ years of experience in recruiting coordination, HR, or staffing operations

• Strong understanding of recruiting workflows and applicant tracking systems (ATS)
• Knowledge of employment laws and compliance practices
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Excellent communication, organization, and problem-solving skills
• Ability to manage multiple priorities in a high-volume environment
• High level of discretion and ability to handle confidential information

• Standard office environment with minimal exposure to adverse conditions
• Occasional overtime may be required, including evenings or weekends

• No direct supervisory responsibilities
• Must be detail-oriented, adaptable, and comfortable working in a fast-paced environment