Job Description

Posting number: 202601263

Department: HOBBS POLICE DEPARTMENT

Job classification: RECORDS TECHNICIAN

Posting type: Open

Categories: Administration, Administrative Assistant, Clerical & Data Entry, Law Enforcement

Summary

Performs data entry and reviews criminal reports, arrests, citations, warrants, supplements, and field interviews ensuring all data is accurate and complete.

Examples of duties

• Copies arrest reports, supplements, and criminal incidents (CI) for the courts, probations, and internal processing.
• Scans arrest reports into appropriate report.
• Maintains copies of departmental arrest files.
• Utilizes National Incident-Based Reporting System (NIBRS) in order to code criminal incidents (CI) to track offenses.
• Codes and files fingerprint cards and those that are sent off to the state for reporting purposes, ensuring that pertinent information is complete.
• Verifies active warrants, performs research for warrant validation list, researching inconsistenciesand making corrections.
• Verifies that every document linked to any given case is correctly scanned, in appropriate order, accurate and complete.
• Processes reports for filing or archiving.
• Rescinds recalled warrants.
• Process and scans misdemeanor citations, traffic citations, and warning.
• Prepares warrants for entry into Spillman.
• Contact courts confirming warrants are still valid.
• Files and maintains warrant information.
• Places holds on wanted persons, advising other police agencies if a defendant is to be held for officers to pick up.
• Prints reports containing criminal history and non-criminal history.
• Assist the public with records, such as incident reports and arrest record reports.
• Collects money for records and fingerprints.
• Answers phone inquiries involving location of records, explaining procedures to the general public or providing information to other law enforcement agencies.
• Processes insurance company requests, requests from attorneys, and other agencies.
• Retrieves and enter information from the various criminal justice information systems to assist officers and respond to requests from other law enforcement agencies.
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Qualifications

MINIMUM QUALIFICATIONS

Education and Experience

Graduation from high school or GED equivalent required. Previous public contact experience preferred.

Knowledge, Skills, and Abilities:

• Knowledge of Standard Microsoft Software, WordPerfect, and Quattro Pro.
• Ability to learn Application Extender software.
• Ability to obtain knowledge of police procedures, rules, and regulations.
• Ability to communicate effectively both verbally or in writing with citizens.
• Ability to maintain confidentiality of matters related to the department at all times.
• Ability to perform duties with a high degree of attention to detail with a high degree of accuracy.
• Ability to establish and maintain effective working relationships with Police staff, various other agencies and general public.

Licensing and Certifications:

Valid state issued driver’s license.

Ability to obtain NCIC (Six months from date of hire, annually thereafter).

SUPERVISION RECEIVED

Records Administrator

SUPERVISION EXERCISED

None

Supplemental information

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand, talk and hear. The employee is occasionally required to reach with hands and arms from a standing, kneeling and/or climbing position.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The office environment is moderate to noisy.