Job Description

Posting number: R266-5715

Department: Police Department

Division: 5715 - Police Records

Job classification: Records System Manager (Exempt)

Posting type: Open

Categories: Records Management

Summary

Supervises, plans, and coordinates the work of employees engaged in the production and maintenance of management information data and police records and reports.

Examples of duties

• Assign and supervise the work of all personnel in the Police Records department;
• Develop information formats and accountability for entering information into the computer system;
• Supervise the preparation of Uniform Crime Report and other official reports to state and federal Agencies;
• Reconcile incident reports with records of the dispatching/receptionist section;
• Work with the Information Services concerning necessary data requirements for management information;
• Train personnel in record keeping procedures;
• Prepare reports and correspondence as needed;
• Perform related duties as directed.

Qualifications

Completion of a high school diploma or the equivalent with an additional three years of experience involving electronic and manual records maintenance; or any combination of relevant education and experience which provides the following:

Valid Driver's License required

Supplemental information

Knowledge of:

• Use of electronic data information systems.

Ability to:

• Direct the work of subordinates;
• Communicate effectively with others;
• Prepare and administer a budget;
• Pass an extensive background investigation to receive security clearance;
• Exercise excellent judgment and responsibility in storing and issuing sensitive information

Physical Requirements

• Occasionally lift up to 10 pounds
• Occasionally flex upper trunk forward and at the waist and partially flexing of knees
• Occasionally rotate upper trunk to the right or left or forward while sitting or standing
• Place arms above, at or below shoulder height