Job Description

Records Specialist 1

Location: 14250 49th St. N., Clearwater, FL 33762

Schedule: Monday - Friday 8am - 5pm

The Clerk of the Circuit Court, Criminal Court Records Department is currently seeking to fill a Records Specialist 1 position. The Records Specialist 1 position performs specialized work which may require, depending upon the area of assignment, data entry, processing, research, and filing of a variety of documents performed in an automated work environment; may work in various departments under the Clerk of the Circuit Court and could require public contact; reviews and processes a wide variety of official records and/or documents in accordance with Florida Statutes and other pertinent legal authorities.

What Would You Do?

• Provides information and services to the general public and responds to inquiries and requests from other Clerk office departments, other Appointing Authorities, and business partners;
• Performs typing and data entry and reviews and processes a variety of documents;
• Performs a combination of assignments that can require operation of document scanners, computers, microfilm machines, telecommunication systems, or other records equipment and technologies;
• Performs file management and inventory control tasks;
• May maintain highly sensitive and confidential information and documents;
• Assists customers in person and on the phone;
• May establish and maintain court dockets;
• Opens, sorts, and distributes mail;
• Maintains digital and physical records;

• Performs other related job duties as assigned.

What Do You Need To Have?

Records Specialist 1

Experience – experience in clerical work which may include customer service experience.

• High school diploma, general education diploma (GED), or equivalent proof of completion of high school education requirements; and at least 1 year of experience as described above; or

• An equivalent combination of education, training, and/or experience;

• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Highly Desirable

• Knowledge of laws, rules, and regulations as they relate to the area of assigned responsibility;
• Knowledge of relevant terminology, grammar, and ability to follow verbal and written instructions;

• Knowledge of recordkeeping practices and procedures.

Knowledge, Skills, and Abilities

• Knowledge of standard office practices, procedures, policies, computers, operating systems, and related software applications;
• Skill in the operation of computers and keyboard data entry;
• Ability to provide quality customer service;
• Ability to communicate with tact, patience, and courtesy at all levels of the organization;
• Ability to understand and follow instructions in accordance with laws, regulations, and procedures;
• Ability to express oneself clearly and concisely, verbally and in writing;
• Ability to establish and maintain effective working relationships with employees, other agencies, departments, and the public;

• Ability to type with reasonable speed and accuracy.

Our benefits rank among the top in the area!

• Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.

• We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!

Want To Learn More?

Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.

Records Specialist, C13