Job Description

Requisition No: 872239

Agency: Juvenile Justice

Working Title: RECORDS MANAGEMENT ANALYST-SES - 80053856 1 1

Pay Plan: SES

Position Number: 80053856

Salary: $1,458.23 up to $1,730.77 Bi-Weekly

Posting Closing Date: 03/23/2026

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The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation's veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION, CONTACT AND SALARY INFORMATION

Position Location Knight Building, 2737 Centerview Drive, Tallahassee FL 32399

Contact Person Terence Davis, (850) 717-2654

Starting Salary $1,458.23 up to $1,730.77 Bi-Weekly (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

DUTIES AND RESPONSIBILITIES:

• The incumbent of position is responsible for coordinating, managing, monitoring, and processing public records requests and file reviews in the Bureau of Human Resources (HR).
• Answers and responds to incoming telephone calls, emails, facsimiles, and mail in reference to public records requests.
• Responsible for processing public records and personnel file reviews according to the Florida Statutes and Department of Juvenile Justice (DJJ) guidelines. This includes logging, redacting, processing payments providing the requested information in hard copy or electronic form to the requestor, mailing, coordinating with Legal, and Finance & Accounting.
• Receives, reviews, processes, and manages confidential records, public records, and personnel records requests, in conjunction with Human Resources staff.
• Serve as the liaison between the General Counsel's Office and the Bureau of Human Resources concerning responding to and processing court orders, subpoenas, and public records requests.
• Determines the cost for gathering, organizing, reviewing, and redacting records; generates invoices for costs and providing same to requestors; handles all records, checks received; requests extensions of time for subpoenas for records via the Office of the General Counsel, and ensures public records requests remain in compliance with the Government-in-the-Sunshine Manual and the department’s procedures.
• Serves as back-up for employment verification and disciplinary history and performs other related duties

KNOWLEDGE, SKILLS AND ABILITIES

• Skill in reviewing and analyzing documents for accuracy, completeness, and regulatory compliance.
• Skill in identifying deficiencies, inconsistencies, or missing documentation and recommending corrective action.
• Skill in organizing, tracking, and managing public records request simultaneously while meeting deadlines.
• Skill in written and verbal communication, including explaining processes in clear, practical terms.
• Ability to interpret and apply policies, statutes, and administrative rules to varied public records request.
• Ability to exercise sound judgment and discretion in handling sensitive and confidential information.

MINIMUM QUALIFICATIONS:

• High School Diploma or its equivalent.
• 2 to 3 years’ experience with public records request.
• Experience performing records management related work to include maintaining data in electronic databases such as Microsoft Excel, SharePoint, Axiom Pro, etc.

SPECIAL NOTES

Work Hours: 8:00a.m. - 5:00p.m.

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local and national) and preemployment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.