Job Description

Records Management Analyst

Requisition ID: req1454

Employment Type: Unclassified Regular Full-Time (URF)

Division: Records Management

Compensation: 62,113.00 - 77,640.00, Annual Salary

Job Closing: October 24, 2026 at 5:00pm Central Time

Location: TRS Headquarters Building 1

4655 Mueller Boulevard

Austin, Texas, 78723

United States

WHO WE ARE:

Service, Respect, and Connection are core to the individual and collective TRS experience. We know that great service rests on a foundation of relationships that connect us all to an empowering and rewarding career. At TRS, we’re inspired by our community who bring authenticity and commitment to our mission to improve the retirement security of public education employees and retirees throughout Texas.

As a group of achievers, we tap collaboration and innovation to raise the bar in performance, administering and counseling pensions and healthcare benefits to ensure certainty for the future of our members. We invite you to join us, where both personal and career growth are respected and where you can make a difference in our members’ lives every day.

The Records Management Analyst is responsible for the technical planning, development, and implementation of record management programs. The incumbent will assist in developing and implementing agency records management policies and procedures, plan and implement records retention programs, and provide training and technical assistance. This position will proactively work with the Records Management team, Business Administration staff, and agency employees.

WHAT YOU WILL DO:

Records Management

• Analyzes and evaluates current records management policies, procedures and processes, and develops and implements recommendations for improvements.
• Assists with designing records keeping systems such as electronic repositories (SharePoint, Filenet etc.), taxonomies, classification schemes, and controlled vocabularies to aid users in meeting requirements for access, retention, disposition, and protection of information
• Assists in evaluating the applicability of new records management program methodologies, systems, equipment, software and other technology.
• Develops, prepares, and delivers oral and written reports and presentations regarding Records Management plans, operations, activities, achievements, and related issues.
• Provides documentation of all records processes and programs.

Records Retention

• Plans, develops, implements, and maintains agency records retention programs.
• Coordinates the preparation of records inventories with all TRS departments.
• Analyzes records inventory results.
• Develops and communicates records retention schedules.
• Researches and recommends alternative media or practices for maintaining records based on access requirements, volume and retention periods.
• Monitors records retention activities and recommends corrective actions or changes to conform to agency policies, state and federal regulations, and modern records management practices.
• Coordinates with the State Library on the submission of reports regarding records retention management; and the transfer of applicable records.

Training and Technical Assistance

• Trains and advises agency managers and staff on records management policies, procedures, processes, technology, issues, trends and developments.
• Conducts new employee orientation sessions regarding SharePoint, records management and records retention.
• Provides primary support for department intranet website.
• Assists in review of records-related risk management evaluations.

Performs related work as assigned.

WHAT YOU WILL BRING:

Required Education

• Bachelor’s degree from an accredited college or university.
• High school diploma or equivalent and additional full-time experience in records management, information systems, process analysis or related experience may be substituted on an equivalent year-for-year basis.

Required Experience

• Three (3) years of full-time directly related, progressively responsible experience in records management and/or developing and maintaining records retention schedules, policies, and procedures, or related experience.
• A master's degree or doctoral degree in a closely related field may be substituted on an equivalent year-for-year basis.

Required Registration, Certification, or Licensure

• None.

Preferred Qualifications

• Current certification or progress towards pursuing at least one or more of the following certifications:

Certified Records Manager (ICRM)

Certified Information Governance Professional (ARMA)

Certified Document Imaging Architect

Certified Information Professional (AIIM)

• Experience in records management within a Texas state agency.
• Experience managing pension and/or insurance records.
• Experience with IBM Enterprise Records, FileNet P8, and/or SharePoint.

Knowledge, Skills, and Abilities

Knowledge of:

• Records management theories, practices, techniques, rules, and regulations.
• The Principles (Generally Accepted Records Keeping Principles).
• Texas Public Information Act.
• The use of automated systems, software, and equipment associated with records management, particularly as they apply to records retention.

Skills in:

• Project management and planning, organizing, and prioritizing work assignments to manage a high-volume workload in a fast-paced and changing environment.
• Completing detailed work with a high degree of accuracy.
• Effective written and verbal communications, including preparing and delivering complex reports, presentations, bid proposals, and policies.
• Using a computer in a Microsoft Windows environment with word processing, spreadsheet, and other business software.
• Providing quality customer service.

Ability to:

• Establish and maintain harmonious working relationships with co-workers, agency staff, vendors, contractors, and other external customers.
• Work effectively in a professional team environment.

Military Occupational Specialty (MOS) Codes:

Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty ( https://www.trs.texas.gov/files/trs-military-crosswalk.xlsx ) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Talent Acquisition at careers@trs.texas.gov with questions or for additional information.

To view all job vacancies, visit www.trs.texas.gov/careers or www.trs.csod.com/careersite.

For more information, visit www.trs.texas.gov.