Job Description

Womble Bond Dickinson (US) LLP is seeking a Records Analyst to join the Winston-Salem office. The Records Analyst position is responsible for the proper governance and handling of firm records. This person will work closely with WBD attorneys and staff to ensure that firm records are administered in an efficient and accurate manner throughout their lifecycle. This person should possess strong interpersonal skills, excellent oral and written communication skills, and exemplary organizational skills; be detail oriented, be proficient in database type software and Microsoft Office applications, and be service minded.

Responsibilities:

• Be familiar with firm policies and procedures.
• Possess thorough knowledge of specific Records Department policies and procedures and be able to follow them accordingly.
• Demonstrate proficiency in firm records management software and hardware.
• Create and profile firm records and files.
• Execute file transfers in accordance with the firm’s file transfer policy.
• Check in / check out files from centralized file room and update records system accordingly.
• Apply proper retention to records per firm policy.
• Perform records and data disposition in accordance with firm retention policy.
• Comply with litigation hold and/or discovery requests, ensuring that all relevant records are preserved and can be produced as requested.
• Have knowledge of offsite storage procedures and schedules.
• Send and receive boxes and/or files to and from offsite storage, ensuring files are packed and indexed in accordance with department policies.
• Process inactive files and send to local offsite storage vendor.
• Be able to locate needed physical records using file-tracking technology.
• Create and distribute customized records reports as needed.
• Audit files and reconcile data as needed.
• Manage file intakes for incoming attorneys.
• Deliver boxes and files to attorneys and staff in a prompt manner.
• Ensure that files approved for destruction are promptly destroyed in a secure and confidential manner.
• Scan paper files to electronic format and file into the firm’s document management system appropriately.
• Travel infrequently but as necessary when required.
• Ability to lift 30 lb boxes, perhaps several times a day, and must be able to move up to twelve 30 lb boxes at a time utilizing a hand truck.
• Ensure confidential shredding services are executed regularly for their office and help facilitate special shredding projects as needed.
• Complete special projects as delegated by Director and/or Manager.

Requirements:

• High school diploma or equivalency
• To perform this job successfully, an individual must be able to perform each duty satisfactorily, with attention to detail. Excellent client service is expected. The requirements listed are representative of the knowledge, skill, and/or ability required.