Job Description

Competition # : 48452

Department: Communities, Culture, Tourism & Heritage

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: ​24-May-26 ​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Communities, Culture, Tourism and Heritage (CCTH) supports communities across the province to be welcoming, inclusive and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.

For more information visit https://cch.novascotia.ca/

About Our Opportunity

The department of Communities, Culture, Tourism and Heritage is hiring for a Records Analyst 2 to lead the operational functions of our records management program and drive digital transformation initiatives. This role is responsible for ensuring the integrity, accessibility, and security of departmental records, supporting compliance with provincial legislation, and preserving the organizational memory of CCTH.

The Records Analyst is responsible for the planning, daily operational oversight, and advancement of the records and information management (RIM) and they will manage large-scale digitisation projects and play a key part in modernising our records management systems.

If you are passionate about innovation, operational excellence, and if you’re passionate about thinking beyond traditional boundaries, embrace innovation, and enjoy identifying new or improved procedures, equipment, and technologies, then this would be a good opportunity for you to make a meaningful impact.

Primary Accountabilities

You will ensure that the RIM program is managed in accordance with relevant legislations, policy, and standards, including STAR/STOR retention schedules. Your responsibilities will include:

• Implementing and managing a comprehensive records and information management program for CCTH.
• Developing, reviewing, and updating STOR records retention schedules to reflect departmental functions, organisational changes, and records management requirements.
• Applying STAR and STOR records classification and retention schedules to departmental records.
• Supervising Record Analyst position.
• Planning, testing, and implementing the move to updated FileNet EMR system.
• Configuring and Implementing records management applications for the management of paper and electronic records.
• Developing and applying RIM policies, standards, processes, disaster plan and best practices.
• Analysing and developing solutions for records management issues, including identifying areas for process improvement.
• Managing large scale historical records search and retrieval of litigation holds and discovery
• Representing the department on RIM-related committees.
• Monitoring trends and advancements in RIM.
• Providing advice and training to staff respecting records and information management.
• Provide support for Freedom of Information and Protection of Privacy (FOIPOP) requests.

Qualifications and Experience

Bachelor’s degree in a related field (e.g., records management, archives management, information management, library science) and at least two years of relevant experience; an equivalent combination of education and experience may be considered.

• Comprehensive working knowledge of records management concepts, principles, and practices.
• Experience developing and applying records classification and retention systems or similar systems.
• Familiarity with relevant Nova Scotia legislation (Government Records Act, Public Archives Act, Freedom of Information and Protection of Privacy Act).
• Proficiency with Microsoft Office Suite and specialized records and information management systems.
• Demonstrated experience in managing large-scale historical records searches and overseeing the retrieval of litigation holds and discovery materials.
• Experience leading projects and supervising staff.
• Ability to work well independently and as part of a team.
• Strong relationship and communication skills to engage with various internal and external stakeholders, including clients in regional offices, corporate service providers, and RIM vendors.
• Experience writing RIM policies, procedures, guidelines and/or best practices.
• Experience providing advice and delivering training to staff at different organizational levels.
• Exceptional attention to detail, analytical skills
• Organizational and time management skills, including the capacity to work under the pressure of deadlines and multiple competing priorities.

The following would be considered an asset:

• Additional relevant education (i.e., masters) and/or training or certification in records management or electronic records management
• Familiarity with STAR/STOR

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

This is an excellent career opportunity for many. We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:

• A related Master's Degree
• 2-year diploma in a related field, combined with four years of related work experience
• Six (6) years total related experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day.
• Ability to review documents or files for hours is required.
• Must be able to lift and carry boxes weighing up to 40-45 pounds and climb step ladders.
• Requires working in file rooms with records that may be dusty.
• Occasional travel to regional offices or off-site storage as required, as such a Driver’s license is an asset.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths

Pay Grade: PR 08

Salary Range: $2,288.52 - $2,805.63 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement:

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.