Job Description

Reception/Office Assistant (12m FTC)

Department: Facilities

Employment Type: Fixed Term Contract

Location: Godalming, Surrey

Reporting To: Head of Facilities

Compensation: £28,000 - £30,000 / year

At Moore Kingston Smith, we understand that great client experience starts the moment someone walks through the door. This is an opportunity to join a professional services firm where your role will have real visibility and impact across the office.

This is not a traditional reception role. You will play a key part in the day-to-day running of the Godalming office, combining front-of-house responsibility with broader facilities and workplace support. You will be trusted to manage your own workload, take ownership of the office environment, and ensure a consistently high standard of service for both clients and colleagues.

This role would suit someone who enjoys variety, takes pride in their work, and is confident operating in a professional, fast-paced environment.

Godalming Office | 8am - 4:30pm | £28,000-£30,000 | 12-month contract

What you'll do

• Act as the first point of contact for clients, visitors and colleagues, delivering a professional and welcoming experience
• Manage meeting room bookings and ensure rooms are set up to a high standard, including refreshments and AV equipment
• Coordinate catering orders and ensure meeting spaces are cleared and reset promptly
• Monitor and replenish hospitality areas and office supplies
• Handle incoming and outgoing post, including courier arrangements
• Provide basic support for office equipment and escalate issues where needed
• Maintain a clean, organised and professional office environment, liaising with cleaning teams as required
• Order and manage stationery and general office supplies
• Carry out regular health and safety checks in line with firm procedures
• Respond to day-to-day requests from colleagues and visitors in a proactive and solutions-focused way

Skills, Knowledge & Expertise

• Experience in a reception, office support or facilities role within a professional or customer-focused environment
• Confident managing meeting rooms, hospitality and basic audio-visual equipment
• Strong organisational skills with the ability to prioritise tasks and manage a varied workload
• Clear and professional communication skills, both written and verbal
• A proactive approach with good attention to detail
• Comfortable working independently and as part of a team
• Strong IT proficiency, including Microsoft Office

Job Benefits

• Salary: Transparent pay framework & twice a year promotion opportunities to recognise your contributions and performance.
• Generous Annual Leave Enjoy 25 days plus three days off at Christmas.
• Flexible Working: We're committed to a positive work-life balance, offering a hybrid working policy that prioritises your well-being and flexibility.
• Comprehensive Wellbeing Support Healthcare Cash Plan, Access to Digicare+, Employee Assistance Programme, and more!
• Professional Subscriptions: Invest in your growth and development.
• Inclusive Employer: Be part of a diverse team with equity, inclusion, and flexibility at the core

We welcome applications from individuals with transferable skills and varied backgrounds. If you can demonstrate the ability to deliver a high standard of service and take ownership of your work, we encourage you to apply.
For full details of the role, please download the full job description.