BCL Search

Receptionist/Office Manager/Admin Assistant at Private Investment Firm in Midtown/Downtown Manhattan

BCL Search  •  $125k/yr  •  New York City, NY (Onsite)  •  6 hours ago
Apply
Save Job
Mark Applied Mark Interviewed Mark Offered
Hide Job Report Job
AI can make mistakes so check important info. Chat history is never stored.

Job Description

Our client, a private investment firm located in Midtown & Downtown Manhattan is seeking an Office Manager/Administrative Assistant/Receptionist to support its team. The successful candidate will perform a variety of administrative functions requiring exceptional attention to detail, sound judgment, and the ability to handle confidential information with discretion. This individual will possess strong initiative, a commitment to delivering the highest quality work product, and the energy and flexibility to succeed in a fast-paced, deadline-driven environment. The ideal candidate will work well in a team setting, represent the Partners and Firm with the utmost professionalism, and be comfortable handling a blend of office management responsibilities, administrative support, and personal assistant duties. This role is 5x days wk in-office. 70% of the time is in their midtown office and 30% of the time is in their downtown office.

RESPONSIBLITIES
  • Receptionist duties, including greeting and registering guests, booking conference rooms, and managing incoming calls and mail
  • Tracking inventory and ordering office supplies
  • Overseeing floor operations, including vendor management and addressing tenant-related issues
  • Scanning, filing, and maintaining receipts and documents
  • Creating, organizing, and maintaining physical and digital filing systems
  • Maintaining Excel schedules related to office operations and management
  • Assisting with printing and binding presentation materials
  • Tracking expenses and preparing expense reports
  • Assisting with calendar management and scheduling
  • Updating and creating contacts in Outlook
  • Ordering business gifts, flowers, baby gifts, and handling personal shopping requests for the Managing Partners

QUALIFICATIONS
  • 3-5 years of experience in a high-level, fast-paced, deadline-driven executive environment
  • Advanced proficiency in Microsoft Office Suite
  • Excellent organizational skills and strong attention to detail
  • Proven ability to prioritize a heavy workload and manage multiple competing responsibilities
  • Strong judgment, professionalism, and discretion when handling confidential information
  • Team-oriented mindset with a proactive and flexible approach

SALARY
$120-125K + Discretionary Bonus + Benefits

HOURS
8:30am-6/6:30pm
BCL Search

About BCL Search

BCL Search specializes in the placement of administrative and support staff to meet the needs of dynamic and growing businesses across a range of industries in NYC and across the US.

Our mission is to be an honest and effective resource for our clients and candidates, leveraging long-lasting relationships to match high-caliber candidates with promising career opportunities.

Selected Types of Positions We Fill:

Receptionist

Administrative Assistant

Executive Assistant to a Team

Executive and Personal Assistant to a Partner/ C-level Officer

Chief of Staff

Office Manager

HR Assistant

Workplace Experience Coordinator

Research Assistant

Investor Relations Assistant

Floater

Recruiting Coordinator

Facilities Coordinator

Legal / Compliance Assistant

All positions are filled on a temporary, temp-to-perm and permanent basis.

For more information, please visit our website: http://bclsearch.com/.

Industry
HR & Recruiting
Company Size
1-10 employees
Headquarters
New York, NY
Year Founded
2014
Website
bclsearch.com
Social Media