Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

Answering the phone to take messages or redirecting calls to appropriate colleagues.

Friendly, knowledgeable, and professional when answering the phone and taking messages.

Sort and distribute incoming mail and prepare outgoing mail. (envelopes, packages, etc.)

Utilize office appliances such as phones, photocopier, and printers etc.

Use computers for word processing and spreadsheet creation etc.

Type, format, or edit routine memos or other reports.

Copy, file, and maintain paper or electronic documents and records.

Obtain information and send correspondence.

Schedule appointments.

Receive students, customers, or visitors.

Provide general information to students, staff, or the public.

Keep the departmental printers and copiers operating properly and alert management when repair is required.

Inventory stock of office supplies (paper, ink, etc.) and order what is needed

Team mentality and willingness to assist in office management and organization procedures.

Can work diligently and independently

Perform other office duties as assigned.

QUALIFICATIONS

High school diploma required, relevant degree or certification is preferred.

Successful work experience as an office clerk or in another clerical position.

Strong working knowledge of office procedures.

Ability to effectively use and maintain office equipment.

Solid knowledge of Microsoft Office.

Outstanding communication skills.

Great organizational and multitasking abilities

Bilingual preferred.

PHYSICAL ABILITIES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires:

Sit for long periods of time.

Repeat the same movements.

Light to moderate lifting is required

Use their hands to handle, control, or feel objects, tools, or controls.