Job Description

Your Opportunity

Stantec’s Austin office is currently seeking a motivated, resourceful, and committed individual to contribute to the growth and success of the Administrative/Office Services Team. As an essential member of the team, you will provide various administrative and office services support to a diverse and talented team of engineers and architects designing critical infrastructure projects around the world. The successful candidate must have experience in a similar role, have a high degree of professionalism and communication skills, possess excellent client service skills, hold strong organizational skills with the ability to focus on multiple tasks and changing priorities, anticipate the needs of the office and staff, and have confidence in dealing with a wide range of internal and external clients and personalities. At Stantec, you’ll have a chance to form relationships with colleagues and clients, as well as within your community, that will span multiple projects and last lifetimes. Opportunities abound to grow and develop within our company including opportunities to support several business centers within one office.

This position is a full-time in-person role (40hrs/week) Monday through Friday, 8 AM to 5 PM, at our Austin office location.

Your Key Responsibilities

• Provide full-time front desk coverage with a professional, welcoming demeanor.
• Greet all visitors and maintain an organized reception area.
• Answer, screen, and direct incoming calls in a courteous and professional manner.
• Maintain office security and manage visitor sign‑in/out logs, badges, and required Health & Safety documentation.
• Coordinate meetings (client, lunch and learns, and team events) end-to-end, including room scheduling, invitations, A/V setup, seating, and catering.
• Reset conference and huddle rooms after each meeting; ensure all spaces are ready daily.
• Monitor office supply inventory.
• Perform AM/PM kitchen duties.
• Coordinate hoteling and workstation/office scheduling.
• Submit
• Coordinate and submit maintenance/repair requests to property management as needed.
• Handle filing, mail, package distribution, and overnight shipments; date‑stamp all incoming mail.
• Support Office Safety & Environment Coordinators as needed.
• Assist with new hire onboarding.
• Coordinate with external vendors and service providers in partnership with the Administrative Manager.
• Perform other duties as assigned to support overall office operations.

Your Capabilities and Credentials

• Strong written and verbal communication skills.
• Ability to provide follow up in a timely manner and prioritize multiple tasks.
• Ability to work effectively within a group, as well as independently, and enjoy working with different personality styles and management levels.
• Keen attention to detail in all tasks.
• Possess intermediate to advanced skills in Microsoft products that include Outlook, Word, Excel, and PowerPoint.
• Skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, calendars, and applications that include Teams and Adobe.
• Ability to lift up to 25lbs whenever necessary.
• Bring a positive sense of energy into the work environment.

Education and Experience

High School Diploma or equivalent.

Minimum of five (5) years’ experience working in a professional office environment.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.