Job Description

The Nashville office has an opening for a Receptionist/Administrative Assistant to assist with administrative functions and perform daily receptionist duties.
Responsibilities Include:
• Assist attorneys and staff with booking conference room meetings and events
• Order catering for meetings when requested, keeping a detailed log of all receipts
• Set up and break down meetings and meals as needed
• Ensure that all conference rooms and the break room are clean, organized, and fully stocked with beverages and supplies
• Confirm all video meetings and other technical needs are properly set up; assist IT remotely as needed
• Create WebEx meetings when requested and send to appropriate parties; coordinate conference center calendar
• Assist with reception duties; answer phone lines and meet/greet clients and guests
• Assist with receiving and coordinate delivery of FedEx, UPS and USPS items
• Order office, break room and conference center supplies
• Assist with internal office meetings and holiday/office events
• Assist with large print jobs; light document processing
• Coordinate processing of administrative invoice payments
• Assist with new hire and visiting attorney office set ups
• Other duties as assigned
Skills and Requirements:
• Minimum 1-2 years of catering and/or receptionist experience; prior conference center or hospitality experience a plus
• Effective interpersonal, teamwork, and customer service skills
• Strong verbal and written communication skills
• Exceptional organizational skills with the ability to manage multiple, detail-oriented tasks
• Ability to thrive in a fast-paced environment
• Must possess a high degree of professionalism
• Proficiency in Microsoft Office
• Ability to lift up to 40 pounds and move and organize boxes of supplies
• Flexibility in daily work schedule to accommodate front desk requirements
• Ability to work overtime as needed
This position reports to the Nashville Managing Shareholder and Director of Administration.