Job Description

We are seeking a friendly, organized, and dependable Receptionist / HR Assistant to support daily office operations and assist our Human Resources department. This role serves as the first point of contact for visitors and callers while also providing essential administrative and HR support to ensure a smooth and welcoming workplace environment.

The ideal candidate is professional, people-oriented, detail-focused, and able to multitask in a busy office setting.

Key Responsibilities:

Receptionist Duties:

• Greet and welcome visitors in a professional and friendly manner
• Answer and route incoming phone calls, emails, and general inquiries
• Manage front desk operations and maintain a clean, organized reception area
• Sign in guests, vendors, and employees as needed
• Provide basic information about the company to visitors and callers

HR Support:

• Assist with onboarding new employees, including paperwork and orientation setup
• Maintain and update employee records and HR files with accuracy and confidentiality
• Support HR staff with scheduling interviews and coordinating candidate communications
• Help distribute HR-related documents and notices to employees

Administrative Support:

• Perform basic data entry and maintain organized digital and physical filing systems
• Assist with copying, scanning, faxing, and filing documents
• Order and restock office and HR supplies as needed
• Support general office tasks to ensure smooth day-to-day operations

Qualifications:

• High school diploma or equivalent required (Associate degree or certifications preferred)
• Previous experience in receptionist, customer service, or administrative support role preferred
• Basic knowledge of MS Office Suite (Word, Excel, Outlook)
• Strong communication and interpersonal skills
• Excellent organization and attention to detail
• Ability to multitask and stay professional in a fast-paced environment
• Dependable, punctual, and team-oriented