Job Description

Receptionist Administrative Assistant

Onsite in our Deland, FL office- 5 days/week, not remote or WFH

Kingspan Insulated Panels North America, a division of the Kingspan Group plc headquartered in Ireland, is a global and trusted leader in the design, manufacturing, and supply of high-performance sustainable building products and solutions for the construction industry. As the most energy-efficient, cost-effective building envelope solutions, insulated metal panels are at the forefront of sustainability. We serve the architectural, commercial/industrial, cold storage and food processing markets, and are committed to delivering the most advanced building products on the market.

Learn about our Planet Passionate initiatives: https://www.youtube.com/watch-v=EEeIS55WMOk

At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to sustainability.

Ready to be part of our team?

We are looking for a Receptionist Administrative Assistant for our Deland, FL office!

• This is an in-person position in our Deland location (5 days in office, no remote/WFH).
• Sponsorship is not available for this position

We are seeking a highly organized and detail-oriented Receptionist/Administrative Assistant to provide comprehensive support to our team. The ideal candidate will play a key role in ensuring smooth day-to-day operations, managing reception duties, and maintaining an efficient workplace.

Essential Duties:

• Serve as the first point of contact by welcoming visitors and directing them appropriately.

• Answer and route phone calls, emails, and inquiries in a professional and courteous manner.

• Manage and organize schedules, appointments, and meetings for team members.

• Prepare and edit correspondence, reports, presentations, and other documents as needed.

• Handle office supply inventory and place orders as needed.

• Support team projects by conducting research, compiling data, and assisting with administrative tasks as needed.

• Ensure confidentiality of sensitive information and adhere to company policies.

• Manage the reception area to ensure it always remains tidy and presentable.

• Receive, sort, and distribute mail and packages.

• Facilitate outbound mail, including sending tracking information to appropriate parties and managing the postage program.

• Follow the Group Code of Conduct and Group Compliance.

• Follow Compliance requirements per “KNA-SOP-1705 Compliance Roles and Responsibilities.”

• Performs all other duties as assigned.

PERSONAL ATTRIBUTES

The successful candidate will exhibit the following attributes:

Professional First Point of Contact

• Serves as a welcoming, professional first impression for all visitors and callers
• Represents the organization with courtesy, polish, and consistency
• Builds trust through reliability, attentiveness, and follow-through

Clear Communication & Interpersonal Skills

• Communicates clearly and respectfully in person, on the phone, and in writing
• Listens carefully to understand needs and respond appropriately
• Maintains a calm, service-oriented tone in all interactions

Organization & Attention to Detail

• Maintains accurate records, schedules, logs, and administrative information
• Manages multiple tasks efficiently while maintaining high accuracy
• Follows established processes while identifying opportunities to improve efficiency

Service-Oriented & Proactive

• Anticipates needs and takes initiative to support staff and operations
• Responds promptly and professionally to requests
• Demonstrates a helpful, solutions-focused mindset

Time & Priority Management

• Balances competing priorities in a fast-paced environment
• Adjusts quickly as needs and schedules change
• Minimizes disruptions while keeping workflows moving

Dependable, Calm & Adaptable

• Maintains composure during busy or high-volume periods
• Adapts easily to changing responsibilities and priorities
• Demonstrates reliability, flexibility, and a positive attitude

Education/Experience:

• Proven experience as an Administrative Assistant, Receptionist, or in a similar role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and as part of a team in a fast-paced environment.

• Ability to learn new skills quickly.

• High school diploma or equivalent

• Knowledge of office management systems and procedures.

• Customer service orientation and problem-solving abilities.

Physical Demands:

The physical demands described here represent those required to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform key responsibilities.

• Strength & Mobility: This position primarily involves seated work, with occasional standing or walking as needed. Must be able to exert up to 10 lbs. of force occasionally, up to 5 lbs. frequently, and a negligible amount constantly to lift, carry, push, or pull objects.

• Dexterity & Coordination: Frequent use of hands and fingers for typing, handling documents, operating office equipment, and interacting with digital tools.

• Visual & Auditory Requirements: Requires specific vision abilities, including close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus for reading, computer work, and document review.

• Cognitive & Communication Demands: Requires sustained mental focus, problem-solving, and analytical skills. Effective verbal and written communication, including collaborating with others, phone calls, emails, and in-person discussions.

• Work Environment: Typical office setting with controlled lighting, temperature, and noise levels.

We offer a comprehensive benefits package including 401k with company match, Medical, Dental, Vision, Identity Theft Protection, Critical Illness, Accident, Hospital Indemnity, Pregnancy and Parental Leave, Fitness Reimbursement, Educational Assistance, Life, AD&D, Short- and Long-Term Disability, and Life Assistance Program.

Kingspan is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to any factor, including veteran status and disability status, protected by applicable federal, state or local laws.