Job Description

Wood is currently looking for a Receptionist / Administrative Assistant to join our team and provide professional front office and administrative support, ensuring the smooth day-to-day operation of the office while delivering excellent customer service to employees, clients and visitors.

• Welcome visitors, clients, and guests in a professional and friendly manner.
• Manage incoming calls through a multi-line telephone system and direct inquiries appropriately.
• Receive, sort, and distribute incoming mail, courier deliveries, and correspondence.
• Maintain employee and department directories and provide information as required.
• Schedule meetings, manage calendars, and coordinate meeting room bookings.
• Support office administration activities and provide clerical assistance to various departments.
• Maintain visitor logs, issue visitor badges, and ensure compliance with office security procedures.
• Order and maintain inventory of office and reception supplies.
• Assist with company-wide communications and announcements.
• Ensure the reception and common office areas are maintained in a clean, safe, and professional condition.
• Handle general inquiries from employees and visitors promptly and efficiently.
• Operate office equipment including telephones, printers, scanners, and other administrative tools.
• Support continuity of office operations through effective communication and record keeping.
• Perform additional administrative and office support duties as required.
• Bachelor Degree, additional qualification in Business Administration or Office Management is an advantage.
• 2-4 years of experience in a receptionist, administrative assistant, or similar office support role.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills.
• Experience handling office equipment and telephone systems.
• Excellent organizational and time management skills.
• Ability to work independently and manage multiple priorities.
• Professional appearance and attitude
• Strong customer service orientation.
• Excellent interpersonal and communication skills
• Friendly, approachable, and adaptable
• Reliable, punctual, and detail-oriented.
• Ability to work effectively under pressure.
• Strong planning and organizational skills.
• Good listening skills and a proactive approach to work.

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.