Job Description

A well-established professional services firm is seeking a polished, organized, and personable Receptionist to serve as the first point of contact for the organization. This individual will be responsible for managing the front desk, welcoming visitors, handling incoming communications, and providing general administrative support to ensure smooth daily office operations.

The ideal candidate is professional, detail-oriented, and possesses excellent communication and interpersonal skills.

Key Responsibilities

• Greet and welcome visitors, clients, and guests in a professional and courteous manner.
• Answer, screen, and direct incoming phone calls.
• Manage the reception area and maintain a clean, organized, and professional environment.
• Coordinate visitor arrivals and notify appropriate employees of guests.
• Handle incoming and outgoing mail, packages, and deliveries.
• Schedule and coordinate conference rooms and meeting spaces.
• Provide administrative support to various departments as needed.
• Assist with meeting preparation, including organizing materials and coordinating refreshments.
• Monitor office supplies and assist with inventory management.
• Respond to general inquiries and direct requests to the appropriate individuals.
• Maintain confidentiality and exercise discretion when handling sensitive information.

Qualifications

• Bachelor's degree required.
• 1–3+ years of receptionist, administrative, or customer service experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Professional demeanor and polished interpersonal skills.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.