Job Description

We are looking for a temporary receptionist with a positive, can-do outlook to join our Operations team. This position will be onsite at our California Headquarters in Palo Alto and will be to cover an existing employee on leave for approximately 6 months.

Duties and Responsibilities

• Reception duties include being the main contact for all visitors/deliveries and triaging requests
• Provide support to our Operations and Executive team for general office duties
• Organize and manage office activities, including maintaining a clean, efficient and well-functioning workspace, ordering supplies, restocking snacks, and addressing other office needs
• Support the planning and execution of onsite events and meetings which include catering, conference room reservations, and visitor support
• Act as a point of contact for employee general questions and needs while ensuring responses are timely and supportive
• Contribute to the Operations Team and work on additional projects/events to support HR, Security, Facilities, Accounting, and other departments
• Review key information from various channels and ensure that critical updates are efficiently communicated to the relevant stakeholders
• Perform other related duties as needed

Required Skills/Abilities

• Knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Experience with event coordination is a plus
• Must be a U.S. citizen

Education and Experience

• High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Salary Information- This is a non-exempt position has a salary range of $22-28/hour that is based on experience.