Job Duties

• Performs general administrative support functions such as typing, copying, faxing, etc. (Essential)
• Greets all visitors and guests. Answers incoming calls on a multiple-line phone system and routes to appropriate individuals, taking messages as needed (Essential)
• Refers all inquiries to the appropriate individuals, or departments (Essential)
• Organizes, maintains, and coordinates office records and files in their proper locations (Essential)
• Updates and distributes resort internal phone list; maintains and updates fax machine speed dial numbers (Essential)
• Opens, sorts, and distributes incoming mail, UPS and FedEx shipments; prepares outgoing mail and FedEx shipments daily. Transports outgoing mail to the appropriate off-site postage receptacle (Essential)
• Ensures resort mailing labels and envelopes are updated with current information (Essential)
• Maintains an adequate amount of supplies for the mailroom (i.e. office supplies, postage, FedEx supplies, first aid, etc.); places office supply orders weekly (Essential)
• Ensures kitchen inventory is stocked and maintained, replenishing when needed. Places orders for coffee, tea, snacks, and miscellaneous kitchen supplies (Essential)
• Assists with ad hoc projects for various resort departments (i.e. data entry and mailings)
• Cleans and maintains the kitchen areas including counters, tabletops, and cabinet faces. Loads and unloads the dishwasher daily
• Places all maintenance repair and janitorial requests as needed
• Other duties as assigned

Requirements

• High School Diploma or GED (Required)
• 1 year in multi-line phone system experience (Required)
• 1 year in administrative experience (Required)
• Excellent verbal and written communication skills
• Good organizational skills
• Basic computer proficiency in the Microsoft Office Suite, including the ability to use email and internet
• Must have a valid driver's license