Job Description

Job Location: Jacksonville, FL 32246
Position Type: Part TimeEducation
Level: High School
Travel Percentage: None
Job Shift: DayJob

Summary
Responsible for relaying incoming telephone calls, greeting visitors in a professional manner, and performing various clerical duties.
Essential Functions, Duties, and Responsibilities
- Answers multi-line telephone system, takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner
- Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival
- Opens and distributes incoming mail on a daily basis, and prepares outgoing mail.
- Monitors facsimile machine, directs incoming documents and sends documents via facsimile as requested
- Prepares and mails daily invoices
- Prepares and mails monthly statements
- Retrieval and Interpretation of Documents
- Knowledge of 411 Procedure
- Knowledge of FDA Inspection Procedure
- Use of SAP

QualificationsEducational and Experience Requirements
- High School Diploma or Equivalent
Knowledge, Skills, and Abilities
- Adhere and support KLS Martins quality and safety policies and procedures
- Ability to retrieve and interpret documentation
- Ability to work effectively with all levels of internal and external associates/customers/colleagues
- Demonstrated ability to effectively communicate both verbally and in writing
- Ability to develop and maintain collaborative relationships with all levels within the organization
- Ability to follow through on issues, make informed decisions that comply with policies and procedures, complete tasks and problem-solve
- Ability to manage multiple priorities
- Possess intermediate to advanced level knowledge of Microsoft Office software applications
- Ability to work with minimal supervision
Skill Requirements
- Typing/computer keyboard
- Utilize computer software (specified above)
- Retrieve and compile information
- Maintain records/logs
- Verify data and information
- Organize and prioritize information/tasks
- Operate office equipment
- Verbal communication
- Written communication
Physical Requirements
- Sitting for extended periods
- Extended periods viewing computer screen
- Walking
- Reading
- Speaking
- Hear/Listen
- Maintain regular, punctual attendance
- Lifting/carrying up to 20 pounds various items
- Repetitive Motions
- Pushing/Pulling
- Bending/Stooping
- Reaching/Grasping
- Writing
Hazards
- Normal office environment