Job Description

We are seeking a friendly, organized, and proactive Receptionist & Office Coordinator to be the welcoming face of our office and the go-to person for keeping our workspace running smoothly.

This dual-role position is ideal for someone who enjoys interacting with people and takes pride in maintaining a clean, efficient, and well-organized environment.

Responsibilities:

Reception Duties:

• Greet and assist visitors, clients, and staff in a professional and courteous manner.
• Answer and direct phone calls and emails to the appropriate departments.
• Manage incoming and outgoing mail and deliveries.
• Maintain the reception area to ensure it is tidy and presentable at all times.
• Schedule appointments and manage meeting room bookings.

Office Upkeep & Coordination:

• Monitor and restock office supplies, kitchen items, and cleaning materials.
• Coordinate with vendors and service providers (cleaning, maintenance, etc.).
• Ensure common areas (kitchen, meeting rooms, restrooms) are clean and organized.
• Assist with light administrative tasks such as filing, data entry, and document preparation.
• Support team with event setup, internal communications, and office projects as needed.

Qualifications:

• Previous experience in a receptionist, administrative, or office support role is a plus.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Comfortable working independently and taking initiative.

Location: Brooklyn NY
Salary: $55K