Job Description

We are looking for a professional and organized Receptionist & Office Administrator to join our team. The ideal candidate will be responsible for managing front desk operations, providing administrative support, and ensuring the smooth day-to-day functioning of the office. This role requires excellent communication skills, strong organizational abilities, and a customer-focused attitude.

Key Responsibilities

• Welcome visitors and clients in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls and emails.
• Manage meeting room bookings and coordinate appointments.
• Handle incoming and outgoing correspondence, courier services, and office documentation.
• Maintain office supplies inventory and coordinate purchasing when required.
• Provide administrative support to different departments.
• Organize and maintain filing systems, records, and company documents.
• Assist in preparing reports, letters, presentations, and other administrative documents.
• Coordinate with vendors and service providers for office-related requirements.
• Ensure the reception and office areas are well organized and presentable at all times.
• Support management with day-to-day administrative tasks as assigned.

What We're Looking For

• Positive attitude and customer-service mindset.
• Excellent time management and organizational skills.
• Ability to prioritize tasks in a fast-paced environment.
• Reliable, proactive, and eager to contribute to a collaborative team.

Requirements

Diploma in Business Administration, Office Management, or a related field.

2–4 years of experience in Reception, Office Administration, or a similar role.

Excellent communication skills in English (Arabic is an advantage).

Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).

Strong organizational and multitasking skills.

Professional appearance and excellent interpersonal skills.

Ability to work independently and maintain confidentiality.

Strong attention to detail and problem-solving skills.